Administrative Assistant

New Smyrna Beach Board of REALTORS

New Smyrna Beach, FL, USA

Published: 6/14/2022

Full Time

Job Description

Administrative Assistant:

Education Requirements: One year of related experience and training, an AA degree or equivalent, or a combination of education and experience.

Position Summary:

The Administrative Assistant position reports directly to the Chief Executive Officer (CEO) of the New Smyrna Beach Board of REALTORS® (NSBBOR). This position requires organizational skills and the ability to work with little supervision in the day-to-day activities of the position. Computer skills are essential to this position. This position must have or develop a working knowledge of the purpose, policies, and function of the Association on a state, national, and local level. This position must have good interpersonal skills, which are needed to professionally and diplomatically handle the affairs of the Association. The position will perform clerical work necessary for the position and assist the CEO in designated tasks. The main objective is to assist staff and customers to accomplish the goals of the NSBBOR.

Responsibilities:

Be responsible for collecting any monies owed for events and proper documenting. This position may identify problems, answer questions and help to resolve discrepancies; to ensure the Association Executive is informed of any problems or concerns in general of the Association.
This position is expected to develop good working relationships with other Association staff members and collaborate. To work as a team member to accomplish identified common goals as set forth in the strategic plan of the Association.
Be proficient in professionally preparing all information, letters and documents according to established guidelines and priorities.
The Administrative Assistant Position for the New Smyrna Beach Board of REALTORS® must have the experience and maturity to see what needs to be accomplished and to perform these tasks with the knowledge at hand.
The position’s objectives are to serve the membership, develop a good working relationship with members, conduct the flow of business in an efficient manner and to convey to both the public and the members that the Association Office is here to provide service in a professional and courteous manner.

Essential Duties:

Primary duties may include answering telephone, greeting customers providing outstanding customer service, checking voice mail, filing, ordering supplies, opening the mail and distributing, preparing the meeting room and kitchen for meetings and handling registrations for upcoming events and education classes.
To learn and issue keys and key boxes and maintain documents within established guidelines and the ability to learn specialized programs.
To assist staff with New Member Orientation coordination and preparing for the event as necessary and to assist other staff members with various projects.
The position may interact with various committees to attain common goals of the NSBBOR, such as communication, education, meetings, etc. and may use emails as a contact. Use the contact management system as needed to design and send emails to staff for proofing and final distribution to members.
Be able to keep track of events and work with the CEO to coordinate their schedule
Develop a system to get all of our hard copies scanned and into a cloud management system.
A working knowledge of the purpose, policies, and function of the Association
Learn the different aspects of the Association, be able to explain benefits of an association
Collect monies for events and properly document
Identify problems, answer questions and resolve discrepancies
Ensure CEO or the Director of Operations is informed of any problems or concerns
Issue Supra keys and key boxes and maintain documents with established guidelines.
Provide additional administrative support as needed in regular business operations.
Interact with and liaison to various committees
Preparing information, letters and documents
Posting payments and making invoices if directed by the Director of Operation or CEO.

Due to the constant need to adapt in our industry these duties and responsibilities might change through your employment, if you ever have a concern reach out to the Chief Executive Officer.

Company DescriptionThe New Smyrna Beach Board of REALTORS® is a century-strong organization serving Southeast Volusia’s real estate professionals and community. We’re a dynamic, forward-thinking team dedicated to advocacy, education, and connection — empowering REALTORS® to elevate their business and impact their community.

Our culture is collaborative, innovative, and deeply rooted in local pride. From member programs to community events, everything we do reflects our mission to uphold the value of the REALTOR® and strengthen the place we call home.

At NSBBOR, you’ll find more than a workplace — you’ll find purpose, growth, and a team that celebrates success together.

Company Description

The New Smyrna Beach Board of REALTORS® is a century-strong organization serving Southeast Volusia’s real estate professionals and community. We’re a dynamic, forward-thinking team dedicated to advocacy, education, and connection — empowering REALTORS® to elevate their business and impact their community.\n\nOur culture is collaborative, innovative, and deeply rooted in local pride. From member programs to community events, everything we do reflects our mission to uphold the value of the REALTOR® and strengthen the place we call home.\n\nAt NSBBOR, you’ll find more than a workplace — you’ll find purpose, growth, and a team that celebrates success together.