Assistant Director of Finance

Job Description

Job Title: Assistant Director of Finance

Location: New Haven, CT Onsite

Duration: Direct Hire

Salary: $105K or more DOE - Plus EXCELLENT Benefits

Seeking someone who has worked in Not for Profit / Non Profit organizations

Responsibilities

1. Assist with the primary responsibility for financial management of the organization in collaboration with and under the supervision of the Director of Finance.
2. Perform all aspects of financial reporting, both internally and externally.
3. Adapt, develop and enforce financial controls and policies across the organization
4. Determine and implement best practices for internal processes. Identify opportunities for process improvements and implement new procedures within the finance department.
5. Ensure compliance with all applicable laws and regulations including IRS, State of CT, for all finance and payroll activity. Including preparing and submitting reports as required.
6. Work closely with Director of Finance and Senior leadership to best strategically align organization’s financial growth and goals.
7. Create and manage relationships with external partners including vendors, software providers, and regulatory agencies.
8. Perform daily accounting functions including Accounts Payable, Accounts Receivable, tracking of donor restricted funds and release from restriction, preparing bank deposits, entering online donations as well as monitoring online banking activity.
9. Perform monthly accounting functions including banks, GL account and financial system, to system reconciliation to ensure financial information and donations are accurate.
10. Manage bi-weekly payroll process via online payroll system On-boarding of new employees.
11. Provide support for various student organizations for which the Organization acts as fiscal intermediary.
12. Assist in annual budget process including managing budget in Sage software.
13. Participate in yearend close and the annual audit process with our external auditor.
14. Manage financial relationships and transactions with various client entities.
15. Make sure endowment balances, earnings and expense allocations are tracked correctly. Record quarterly activity per investment statements.
16. Provide support for staff and various student organizations for which the Organization acts as fiscal intermediary.
17. Other duties as determined by the Director of Finance.

Minimum 8+ years of relevant work experience (strongly preferred in the non-profit sector)

1. Strong knowledge of Generally Accepted Accounting Principles (GAAP)
2. Demonstrated ability to lead fostering a positive and productive work environment
3. Masters degree in applicable field or 5 + years of managerial experience in finance
4. Preference will be given to candidates with a CPA or CMA or CFA designations
5. Experience partnering with leadership and having a high level of oral and written communications skills
6. Capacity to assess process and internal control weaknesses, and suggest/develop improvements
7. Able to work in highly diverse environment, maintain confidentiality, and strong customer service skills
8. Quick learner, detail-oriented, flexible and organized
9. Able to balance strategic thinking with attention to detail
10. Works well both independently and as part of a team.
11. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
12. Experience with cloud-based ERP financial systems, preferably Sage Intacct, Bill and Blackbaud.
13. Experience with accounting for endowment funds
14. Experience with tracking of donor restricted Net Assets

What You’ll Receive

1. Competitive salary in the non-profit marketplace
2. A comprehensive benefits package, including health insurance, Group Supplemental Retirement Annuity (GSRA), Pension plan, life insurance, Long Term Disability (LTD), Flexible Spending Plan, generous vacation/sick time, and parental leave
3. Professional development, mentoring, and skill building opportunities
4. Access to programs, services, and amenities
5. Work in a culture that values people, teamwork, and innovation

• Medical, dental, vision insurance
• 403(b) retirement plan managed by TIAA. Employees can contribute from their first day. A 5% employer contribution after two consecutive years of service
• Identify theft
• Life and disability insurance
• Flexible Spending Plan
• Paid time off: 20 vacation days a year, 15 medical days a year, parental leave, bereavement leave, most major US/holidays
• Free lunch/dinner
• Free parking after two consecutive years of service (non-New Haven residents only;