Job Description
Job DescriptionPosition Summary
The Administrative Assistant provides broad administrative and operational support across the organization, helping manage priorities, documentation, and follow-through on day-to-day and longer-term tasks. This role supports leadership by taking ownership of administrative items that keep the office organized, compliant, and running smoothly.
The position is well-suited for someone who is highly organized, quick to learn, proactive, and comfortable shifting between different types of work. The scope of this role may expand over time based on demonstrated performance, reliability, and the needs of the business.
Role Focus
The exact mix of responsibilities will evolve over time and may span multiple departments or functions. This role is intended to provide consistent administrative support that brings structure, organization, and follow-through to the business. The focus is on managing details, tracking progress, and maintaining order so priorities move forward efficiently and the office environment remains well-managed.
Key Responsibilities
The Administrative Assistant will support leadership and operations by managing and maintaining administrative processes that keep the organization organized, compliant, and moving forward. Key responsibilities may include:
- Managing and maintaining administrative documentation, records, and tracking systems
- Supporting applications, renewals, certifications, licenses, and similar administrative requirements
- Coordinating and tracking employee-related documentation, training records, and compliance items
- Supporting proposal submissions, reporting, and other deadline-driven administrative needs
- Communicating and coordinating with internal teams, vendors, and external partners as needed
- Maintaining organization and follow-through across changing priorities and projects
Work Environment & Expectations
This is a part-time position that generally follows regular business hours and supports standard day-to-day operations. Occasionally, flexibility may be required to support business needs as they arise, including time-sensitive deadlines or operational priorities.
Ideal Candidate Profile
- Highly organized and detail-oriented
- Demonstrates strong follow-through and sound judgment
- Quick learner who adapts well to new processes and priorities
- Proactive, dependable, and comfortable taking ownership of work
- Able to maintain organization and calm in a dynamic environment
- Professional, adaptable, and solutions-oriented
Required Qualifications
- Strong organizational and time-management skills
- Ability to manage multiple priorities and meet deadlines
- Strong written and verbal communication skills
- Comfort working with basic office technology (email, word processing, spreadsheets)
- Willingness to learn new systems, processes, and requirements
Preferred Experience
- Administrative, academic, or project-based experience demonstrating organization and follow-through
- Experience in regulated, compliance-driven, or operational environments
- Experience supporting service-based or project-oriented organizations