Executive Assistant to the CEO

Job Description

Job Description

Executive Assistant to the CEO

Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO/Executive Vice President (EVP). Reporting directly to the CEO/EVP, this role requires exceptional attention to detail, professionalism, and discretion. The ideal candidate thrives in a fast-paced, global business environment, adeptly managing multiple priorities, anticipating needs, and ensuring seamless communication across international teams.

Key Responsibilities

Calendar & Travel Management

• Maintain and manage the CEO/EVP’s daily and weekly schedule to ensure optimal time management across multiple time zones.
• Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries with agendas and briefing materials.
• Handle passport and visa documentation, as well as pre- and post-travel reporting and coordination with global offices.

Administrative Support

• Provide project management and executive support by tracking workflows, prioritizing tasks, and ensuring deliverables are met across international operations.
• Draft, proofread, and finalize correspondence, reports, and presentations tailored for both domestic and global audiences.
• Review and prioritize incoming communications; respond independently when appropriate or flag for executive review.

Meeting Coordination

• Schedule and organize meetings via Microsoft Teams, coordinating across global regions and collaborating with senior leaders worldwide.
• Prepare meeting materials, take detailed minutes, and follow up on action items to ensure alignment on international business priorities.
• Manage logistics for on-site and virtual meetings, ensuring all necessary resources and translation materials (if needed) are in place.

Confidentiality & Flexibility

• Handle sensitive information with the utmost confidentiality and professionalism.
• Be available to work additional hours as needed and travel occasionally for international events or executive meetings.
• Work on-site at our office location (Monday–Friday).

Qualifications

• Minimum 5 years of experience supporting senior executives or executive teams in a global or international business environment.
• Bachelor’s degree preferred.
• Exceptional written and verbal communication skills, with the ability to communicate effectively across cultures and regions.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to quickly create and edit spreadsheets and presentations.
• Strong organizational, problem-solving, and decision-making skills with a proactive mindset.
• Experience managing complex calendars and coordinating meetings across multiple time zones using Microsoft Teams.
• Fluency in French and/or Spanish is a plus but not required.

Work environment - on-site.

Compensation & Benefits

• Salary: $80,000–$100,000+ (commensurate with experience)
• Benefits: Comprehensive package including paid time off (PTO), 401(k), and medical, dental, and vision insurance

How to Apply

Additional Opportunities

Explore additional engineering and automation roles nationwide, including positions in Robotics Engineering, Automation & Controls, and Industrial Automation Systems.

Tags: #LI-Onsite #ExecutiveAssistant #GlobalBusiness #InternationalExperience #MidSenior #LibertyJobs

Company DescriptionLibertyjobs.com has become an essential destination site for experienced job seekers. Our recruiters are continually posting active job openings to the website. Feel free to search our database of open positions and apply for your next career move!

Hundreds of new jobs are listed on the site every month in a wide range of industries and locations. Last year we had over 900,000 unique job seekers visit our website, which means over 75,000 skilled job seekers search our openings every month.

Established in 2003, Liberty Personnel quickly grew into one of the largest technical recruiting agencies on the East Coast. Today, Liberty Personnel has a national presence and a diverse client base. Listed below are a number of the industries and openings we work on:

Information Technology, Software Programmers, Engineering, Manufacturing, Legal, Plant Maintenance, Construction, Oil and Gas, Medical Communications, Accounting, Finance, Electronics, Scientific, Medical Device, Sales, Pharmaceutical, Admin, Automation, Controls, Civil, HVAC, Wastewater, Structural, Electrical, Chemists, Validations, Logistics, Food Production, Renewable Energy and Machinists.

Company Description

Libertyjobs.com has become an essential destination site for experienced job seekers. Our recruiters are continually posting active job openings to the website. Feel free to search our database of open positions and apply for your next career move!\n\nHundreds of new jobs are listed on the site every month in a wide range of industries and locations. Last year we had over 900,000 unique job seekers visit our website, which means over 75,000 skilled job seekers search our openings every month.\n\nEstablished in 2003, Liberty Personnel quickly grew into one of the largest technical recruiting agencies on the East Coast. Today, Liberty Personnel has a national presence and a diverse client base. Listed below are a number of the industries and openings we work on:\n\nInformation Technology, Software Programmers, Engineering, Manufacturing, Legal, Plant Maintenance, Construction, Oil and Gas, Medical Communications, Accounting, Finance, Electronics, Scientific, Medical Device, Sales, Pharmaceutical, Admin, Automation, Controls, Civil, HVAC, Wastewater, Structural, Electrical, Chemists, Validations, Logistics, Food Production, Renewable Energy and Machinists.