Job Description
Job DescriptionOverview:
The Accounts Payable Specialist will report to the Assistant Controller and Controller and will be responsible for managing accounts payable for property management, construction, and development-related transactions. This is a high-volume AP role that involves working closely with property managers, project managers, and vendors to ensure timely and accurate payments.
Key Responsibilities:
•Process invoices related to property operations, construction projects, utilities, and service contracts
•Match invoices to purchase orders and verify accuracy before processing payments
•Track and manage invoice approvals across multiple entities
•Ensure invoices are coded correctly to properties, GL accounts, and projects/jobs
•Maintain vendor records and ensure all documentation (W-9s, insurance certificates, service contracts) is current
•Reconcile vendor statements and resolve discrepancies promptly
•Process weekly payments via check, ACH, or wire in accordance with payment terms
•Partner with property management, construction, and legal teams to resolve invoice/contract issues
•Promote electronic payment adoption with vendors to reduce paper checks
•Review Yardi Smart AP data entry submissions and ensure accuracy
•Monitor invoice dashboard daily to keep workflows moving and follow up internally to meet deadlines
•Process monthly intercompany payments
•Confirm wire instructions verbally with new vendors for security purposes
•Support special projects such as Yardi upgrades, automation, and process improvements
Qualifications:
•Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred)
•4+ years of accounts payable experience, ideally within real estate, property management, or construction
•Familiarity with CAM (common area maintenance), property-level expenses, and job costing
•Hands-on experience with Yardi or similar real estate/construction accounting software
•Proficiency with Excel and digital document systems
•Strong accuracy, attention to detail, and organizational skills
•Ability to manage multiple deadlines in a fast-paced environment
•Strong communication skills and comfort working with vendors and cross-functional teamsAccounts Payable (AP), Account Coding, Coding Invoices, Automated Clearing House (ACH), Check Runs