Job Description
Job DescriptionEvent Planner
Location: New York City (4 days in-office)
Salary: $90K–$110K + benefits
Travel: ~30%
About the Role
We’re partnering with a global financial services organization to find a talented Event Planner to join their team in New York City. This is a high-impact role supporting meetings, conferences, and incentive programs for a fast-paced, client-driven environment.
If you thrive in a detail-oriented, high-touch setting and love bringing complex events to life, this could be a great fit.
What You’ll Do
You’ll take ownership of events from start to finish—managing all logistics and serving as a key point of contact for clients and internal stakeholders.
- Plan and execute meetings, conferences, and incentive programs
- Manage all logistics including venues, travel, accommodations, and onsite execution
- Lead RFP processes and vendor sourcing/negotiation
- Build and manage budgets, ensuring accuracy and efficiency
- Create timelines, project plans, and client-facing materials
- Serve as a trusted partner to clients—answering questions and offering recommendations
- Coordinate across teams to ensure seamless execution
- Oversee billing, reconciliation, and reporting
- Support onsite execution and travel as needed
What We’re Looking For
- 5+ years of experience in event planning, meetings, or conference management
- Experience managing complex, multi-faceted events
- Strong vendor management and contract negotiation skills
- Experience managing budgets and financial tracking
- Highly organized with the ability to manage multiple projects at once
- Strong communication and client-facing skills
- Comfortable working in a fast-paced, high-expectation environment
- Adaptable, solutions-oriented, and calm under pressure
Bonus Points For
- Experience with global or international events
- Background in financial services, consulting, or similar environments
- Familiarity with tools like Cvent or similar event platforms
What Makes This Role Great
- Opportunity to work on high-profile, global events
- Exposure to senior stakeholders in a fast-paced environment
- Collaborative, professional team
- Strong benefits and career growth potential
Important Details
- Must be based in or able to commute to New York City (4 days/week in office)
- Willingness to travel (~30%) required
If you’re someone who loves the details, thrives under pressure, and enjoys delivering exceptional experiences, we’d love to connect.