Job Description
Job Description
Office Manager
Location: Merrimack, NH
Company: Kilpatrick IT Solutions, LLC
Type: Full-Time
Salary: Competitive, commensurate with experience
About Us: We are a dynamic and fast-growing managed services IT firm dedicated to delivering exceptional technology solutions to our clients. We pride ourselves on fostering a collaborative and innovative work environment where every team member plays a critical role in our success.
Job Overview: We are seeking an organized and detail-oriented Office Manager to oversee the essential administrative and financial functions of our business. The ideal candidate will excel at multitasking, problem-solving, and contributing to our team’s efficiency and growth.
Key Responsibilities:
Client Support:
Maintain clear and professional communication with clients, vendors, and internal staff to ensure efficient operations and resolve issues promptly.
Financial Management:
· Accounts Receivable: Electronically deposit client checks into various accounts.
· Accounts Payable: Verify transactions against tickets and issue vendor payments.
· Payroll Processing: Process weekly payroll, prepare quarterly filings (941s, NHES, MEES, MAES), and create journal entries for payroll and tax reclassification.
Reconciliation and Reporting:
· Prepare monthly journal entries for payroll reclassification, payroll tax reclassification, prepaid expenses, and inventory reconciliation.
· Reconcile financial accounts monthly, including company credit cards, checking accounts, and employee retirement plans.
· Manage client invoices.
Administrative Support:
· Monitor and adjust licenses, contracts, and software distributor sync notifications to ensure accurate client billing.
· Manage monthly technician expense reports.
Desired Qualifications:
· Office Tools: Familiarity with MS Office Suite, QuickBooks, Autotask, and reconciliation tools.
· Payroll: Familiarity with payroll processing and tax filings.
· Attention to Detail: High level of attention to detail and commitment to accuracy.
· Time Management and Organizational Skills: Ability to prioritize responsibilities in a fast-paced and dynamic IT environment.
· Problem-Solving Mindset: Strong aptitude for identifying and resolving discrepancies, especially in reconciliation tasks.
· Adaptability: Experience working with rapidly changing technologies and environments.
· Exceptional Communication Skills: Exceptional verbal and written communication skills, with the ability to convey complex information clearly and concisely to diverse audiences.
Perks and Benefits:
· Competitive salary
· Comprehensive benefits package (medical, dental, retirement plan contributions)
· Opportunities for professional development and growth
· Supportive and team-oriented company culture
How to Apply: If you’re ready to join a high-performing team and make an impact, we’d love to hear from you! Please submit your resume and a brief cover letter detailing your qualifications.
Company DescriptionKilpatrick IT is a growing and fast-paced managed service provider. We utilize the latest technologies to help our clients achieve a competitive advantage.
Company Description
Kilpatrick IT is a growing and fast-paced managed service provider. We utilize the latest technologies to help our clients achieve a competitive advantage.