Job Description
Job DescriptionSalary: $25.00
AP Specialist
Schedule: Full-time, 5 days per week in office
Department: Accounting
Reports To: AP Manager
ABOUT THE COMPANY
The 1916 Company is the worlds leading destination and global community for collectible luxury watches and fine jewelry. Comprising more than 20 boutiques and Collectors Lounges in important watch markets worldwide, The 1916 Company brings together the legacies of WatchBox, Govberg Jewelers, Radcliffe Jewelers, and Hyde Park Jewelers to offer a curated selection of timepieces and fine jewelry both new and pre-owned by the most respected brands, a dynamic media platform, and the support of trusted client advisors. The 1916 Companys vibrant community extends from coast to coast and around the world.
Overview
The 1916 Company is looking to add to our team in the Bala Cynwyd, PA location.We are seeking a detail-oriented Accounts Payable Specialist to join our growing accounting team. This role supports a high-volume, fast-paced accounts payable environment and is responsible for processing invoices, managing approvals, maintaining vendor records, and ensuring timely and accurate payments. The position works closely with buyers, vendors, and internal departments to track vendor deposits, front money, and high-value inventory payments while maintaining strong vendor relationships.
DUTIES
- Review and manage AP inbox and route invoices for approval
- Enter approved invoices and payments into NetSuite and Ramp
- Maintain vendor records and ensure accurate coding and documentation
- Process ACH, wire, and credit card transactions
- Follow up on outstanding approvals and missing documentation
- Perform vendor statement reconciliations and resolve discrepancies
- Track front money and vendor prepayments in coordination with buyers
- Maintain accurate records of deposits, credits, and vendor balances
- Ensure monthly vendor bills (utilities, insurance, etc.) are recorded Assist Manager with full cycle Accounts Payable
- Daily data entry of vendor bills and expense reports
- Assist with monthly reconciliations of vendor accounts
- Assist in properly applying vendor payments made via ACH, Wire and credit card on a timely basis
- Ensure expenses are properly coded to the correct general ledger account
- Communicate daily with department heads for vendor invoice approval and information.
- Administrative duties as assigned- such as filing and scanning of paperwork on a daily basis.
REQUIRED
- 3+ years of Accounts Payable experience
- Experience in a high-volume AP environment
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities in a fast-paced setting
- NetSuite experience preferred
- Ramp Experience a plus
- Proficiency in Microsoft Excel (Pivot tables, VLOOKUP etc.)
- Excellent written and verbal communication skills
- Reliable Transportation
- Work additional hours as needed
- Associates degree or College degree desirable