Job Description
Job DescriptionWe are looking for a skilled and proactive Executive Assistant to provide high-level support to the Head of Investor Relations. This is a Contract-to-permanent position based in Santa Monica, California, offering the chance to work with a dynamic team in the financial services industry. The ideal candidate will have a strong background in executive support and investor relations, with experience in private equity or asset management.
Responsibilities:
• Oversee complex calendar management, including scheduling multi-day investor roadshows and coordinating cross-time zone meetings.
• Organize comprehensive travel arrangements for domestic and international trips, including flights, accommodations, transportation, and detailed itineraries.
• Draft and edit detail-oriented investor communications, such as meeting confirmations and follow-up correspondence.
• Create detailed briefing documents for meetings using internal tools and resources.
• Assist the Head of Investor Relations with limited partner engagement, including scheduling, document preparation, and updates.
• Support the planning and execution of investor meetings, site visits, and events hosted by the firm.
• Address ad hoc requests for investor information and assist with completing questionnaires and diligence materials.
• Collaborate with the Investor Relations team to update marketing assets, including web content and LinkedIn posts as needed.
• Proven experience as an Executive Assistant, preferably in financial services, private equity, or asset management. Ideally 8 years of EA experience
• Strong organizational skills with the ability to manage complex schedules and multitask under pressure.
• Proficiency in coordinating travel arrangements and managing itineraries.
• Excellent written and verbal communication skills, with attention to detail when drafting correspondence.
• Demonstrated ability to work independently and as part of a team in a fast-paced environment.