Accounts Payable/ Accounts Receivable Associa

Job Description

Job Description

Accounts Payable / Receivable Associate (Entry Level)

Company: Servco Equipment Company

Location: St. Louis, MO

Job Type: Full-time (On-site)

About Servco Equipment Company

Servco Equipment Company, located in St. Louis, Missouri, has been building hardworking commercial and institutional foodservice facilities since 1947. With our in-house design staff and metal fabrication shop, we specialize in custom, turnkey facilities for customers of all sizes including hospitals, corporate offices, hotels, casinos, and correctional facilities.

Job Summary

We’re hiring an entry-level Accounts Payable / Accounts Receivable Associate to support day-to-day accounting operations with a focus on AP and AR workflows in NetSuite. This role is ideal for someone who is organized, detail-oriented, and eager to learn accounting processes in a fast-paced environment. You will help keep vendor invoices, customer billing, and cash activity accurate and up to date while working closely with our accounting team and internal departments to resolve discrepancies.

Key Responsibilities

Accounts Payable and Vendor Disbursements

• Maintain vendor profiles and set up new vendors in NetSuite

• Create Purchase Orders in NetSuite as needed

• Receive Purchase Orders in NetSuite as needed

• Process and post incoming vendor invoices in NetSuite

• Match invoices to purchase orders and receiving; investigate and resolve variances

• Attach/scan vendor invoices and supporting documentation into NetSuite

• Enter approved vendor prepayments/deposits

• Select approved vendor invoices for payment

• Run checks/ACH electronic remittances

• Support preparation and mailing of signed paper checks

• Prepare and send notification of ACH electronic remittances

• Maintain and update a cash/disbursement spreadsheet for all disbursements

• Create and process vendor return merchandise credits as necessary

• Other duties as necessary

Billing and Customer Receipts

• Maintain customer profiles and set up new customers in NetSuite

• Create sales orders in NetSuite as needed

• Fulfill sales orders in NetSuite as needed

• Review sales orders and fulfilled orders for accuracy and completeness

• Process sales orders to customer invoices in NetSuite

• Verify accuracy and completeness of crating/shipping/freight on fulfilled sales orders

• Verify accuracy and completeness of sales tax on fulfilled sales orders

• Create customer invoices and send invoices (mail/electronic) to customers

• Create and process customer returns/credits as necessary

• Process and post incoming customer payments/ACH to proper customer/invoice

• Investigate and resolve variances between remittance and amount due

• Maintain and update a cash/receipts spreadsheet for all remittances

• Other duties as necessary

Qualifications

• Associate’s degree in Accounting or Business or relevant work experience.

• Bachelor’s degree in Accounting preferred

• 0–2 years of experience in an accounting, bookkeeping, or office support role (internships welcome)

• Basic understanding of Accounts Payable and Accounts Receivable processes

• Strong attention to detail and ability to stay organized with multiple priorities

• Comfortable using software systems; willingness to learn NetSuite (experience is a plus, but not required)

• Working knowledge of Excel/Google Sheets (sorting, filters, basic formulas)

• Strong communication and follow-through; professional customer/vendor interaction

• Ability to handle confidential information with integrity

Preferred Skills

• NetSuite (or other ERP) experience

• Experience matching invoices to PO/receiving and resolving variances

• Experience with check runs, ACH remittances, and credits/returns processing

7:00 AM - 4:00 PM Monday-Friday
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