Job Description
Job DescriptionWe are looking for a detail-oriented Receptionist to support daily front office operations for an engineering-focused workplace in Pennsylvania. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and keeping office communications organized. The person in this role will handle a variety of clerical duties while helping the team maintain efficient day-to-day operations.
Responsibilities:
• Welcome visitors, answer incoming calls, and respond to routine email inquiries in a courteous and attentive manner.
• Maintain organized filing systems and prepare, scan, copy, fax, and distribute documents as needed to support office workflows.
• Enter alphanumeric information accurately into spreadsheets, databases, and internal records while checking for completeness and consistency.
• Use Microsoft Word and Excel to prepare basic documents, update logs, and assist with general administrative reporting.
• Monitor front desk activity and coordinate the flow of information between staff, guests, and external contacts.
• Review and edit routine correspondence and office materials to ensure clear, accurate, and effective communication.
• Perform general clerical support tasks that help keep the office neat, responsive, and well organized.• Previous experience in a receptionist, front desk, or general administrative support role.
• Working knowledge of Microsoft Word, Microsoft Excel, and clear email communication.
• Ability to manage filing, copying, faxing, and other standard office support functions efficiently.
• Strong data entry skills with attention to accuracy when handling alphanumeric information.
• Clear verbal and written communication skills with a detail-oriented and service-oriented approach.
• Ability to stay organized, manage multiple tasks, and maintain reliability in a busy office setting.
• Basic editing and proofreading ability for routine business documents and correspondence.