Job Description
Job DescriptionWe are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Irvine, California. This role is ideal for someone who thrives in a fast-paced environment and enjoys being the first point of contact for clients and visitors. You will play a key role in managing front desk operations and ensuring smooth communication within the organization.
Responsibilities:
• Greet and assist visitors, ensuring a welcoming and well-organized environment.
• Answer and manage multi-line phone systems, directing calls to the appropriate departments.
• Maintain and organize files to ensure easy access and proper documentation.
• Handle email correspondence promptly and professionally.
• Schedule appointments and manage calendars for staff and leadership.
• Perform accurate data entry to support operational tasks.
• Coordinate with various departments to facilitate smooth communication and workflow.
• Utilize Microsoft Word, Excel, and Outlook for daily administrative tasks.
• Deliver exceptional customer service by addressing inquiries and resolving issues efficiently.• Proven experience in handling multi-line phone systems.
• Strong customer service skills with the ability to communicate effectively.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational skills with attention to detail.
• Ability to manage email correspondence and maintain clear and precise communication.
• Skilled in scheduling appointments and managing calendars.
• Familiarity with data entry processes and accuracy in documentation.
• Strong interpersonal skills to collaborate effectively with team members and clients.