Job Description
Job Description
Position Overview
This role provides high-level executive support, handles day-to-day administrative functions, assists with basic financial tasks, and coordinates internal operations. The ideal candidate is organized, proactive, and comfortable working in a dynamic environment.
Executive Support
- Manage executive calendars, schedule meetings, and coordinate priorities
- Prepare emails, reports, correspondence, and presentations
- Arrange travel, meetings, and event logistics
- Serve as communication support and follow-up manager for executives
Administrative Coordination
- Maintain office operations, supplies, vendor communication, and equipment
- Manage organized digital and physical filing systems
- Coordinate team meetings, employee onboarding, and internal communication
- Assist with company-wide scheduling needs
Financial & Controller Support
- Collect receipts, invoices, and AP/AR documentation
- Support entry preparation and coding for QuickBooks Online
- Assist with expense tracking and basic job costing documentation
- Compile payroll-related documents (timesheets, approvals, etc.)
Project & Operations Support
- Assist with proposals, RFP/RFI preparation, and client documents
- Help maintain project folders, records, and reporting
- Provide occasional scheduling or dispatch support as needed
Required:
- 5+ years of executive or administrative support experience
- Strong written and verbal communication skills
- Proficiency in Microsoft Office, including strong Excel skills (sorting, filtering, formulas, spreadsheets)
- Experience with QuickBooks Online (QB Online) or similar accounting platforms
- Excellent organizational skills and attention to detail
- Ability to prioritize and manage multiple deadlines
- High level of professionalism, discretion, and confidentiality
Preferred:
- Experience in construction, trades, service industries, or low voltage
- Basic understanding of accounting, job costing, or AP/AR workflows
- Experience supporting multiple executives or departments
Key Traits for Success
- Proactive, resourceful, and solution-oriented
- Able to work independently and handle shifting priorities
- Strong interpersonal and teamwork skills
- Positive attitude with a willingness to help wherever needed
Company DescriptionNSVIT is a fast-growing low-voltage construction and technology company supporting multi-family, commercial, industrial, and healthcare clients. We’re seeking a detail-oriented Executive Assistant & Administrative Coordinator to support our executive team while keeping our operations running smoothly.
Company Description
NSVIT is a fast-growing low-voltage construction and technology company supporting multi-family, commercial, industrial, and healthcare clients. We’re seeking a detail-oriented Executive Assistant & Administrative Coordinator to support our executive team while keeping our operations running smoothly.