Job Description
Job DescriptionSalary: $20 to $26 per hour
Are you an organized, tech-savvy professional with strong administrative and operational skills? Were looking for a Office Assistant to support our team by streamlining office processes and ensuring seamless day-to-day operations. If you have a keen eye for detail, excellent communication skills, and the ability to multitask in a fast-paced environment, we want to hear from you!
(Northland and Companies will be moving to South St. Paul end of August/beginning of September 2026.)
Key Responsibilities:
- Greetingclients andvisitorsasneeded.
- Performinggeneralofficeclerkdutiesanderrands.
- Process bank deposits using remote deposit machine then post in accounting system.
- Trackmaintenance,cleaning,oilchanges, license plate renewalsforallcompanyvehicles.
- StockingandworkingwithInventory.
- Meet with the CFO to receive coaching and support to continually improve and grow.
- Back up the CFO in staff commission calculations.
- Assist in the preparation and shipping of items for trade shows/conferences.
- Assist with entering accounts payable into the accounting system.
- Assist with miscellaneous departmental projects.
- AssistwithCompanyerrandsasnecessary.
- Assist with shipping and receiving.
- Assist with making internal staff travel reservations.
- Back up the Accounts Administrator in ZephyrTec responsibilities.
- Sales data entry and Excel spreadsheet management.
- Place, track and document all purchase orders with various vendors according to established Northland Business Systems procedures.
- Process daily mail scan to save in mail file, file hard copy for the President/CEOs review, handle items needing immediate attention.
- Maintainingofficeequipmentasneeded.
- Helpingorganizeandmaintainofficecommonareas, the kitchen,andthe
warehouse.
What Were Looking For:
- 2-4 years minimum office experience
- Excellent organizationalskills & ability to multitask
- Knowledgeable in and be skilled at using Outlook, Teams, Word, Excel and any
other programs that meet company needs - Abilitytopossessexcellentverbalandwrittencommunicationskills
- Abilitytofollowstandardprocedures
- Abilitytoexhibitcomposure,patience,andconfidencewhenfacingdifficult
situations - Abilitytomaintainahelpfulandpositiveattitude
- Beaselfstarterwhoiscomfortableworkingindependently
- Abilitytohaveastrongattentiontodetail
- Willingnesstobeaself-starterbytakingonavarietyoftaskstobestserve
Northland Business Systems - Ability tobeaccurateandefficient
Why Join Us?
- A dynamic, collaborative work environment
- Opportunities to contribute to company-wide improvements
- Competitive compensation and benefits package
If you are a highly motivated professional who enjoys optimizing administrative operations, we encourage you to apply!
Northland Business Systems is an equal opportunity employer.