Job Description
Job DescriptionDescription:
The Staff Accountant supports the financial operations of a locally owned property management, construction and development, and real estate brokerage company. Reporting directly to the Director of Finance, this role is responsible for both accounts payable and accounts receivable functions. The Staff Accountant ensures compliance with accounting standards and internal policies while providing timely, reliable assistance to coworkers, vendors, and residents. This position requires strong attention to detail, excellent organizational skills, and the ability to manage priorities in a dynamic, multi-entity environment.
Roles & Responsibilities
- Process payments and documents such as invoices, resident reimbursements, and financial statements
- Post financial data to resident accounts
- Participate in monthly, quarterly, and annual audits
- Communicate with vendors, residents, and coworkers regarding accounting matters
- Maintain and improve accounting processes and internal controls
- Review and analyze reports based on financial data
Day-to-Day Duties
- Respond to voicemails and emails in a timely manner
- Answer phone calls and serve as backup to Office Assistant
- Process and deposit checks
- Prepare late lists and 5-day notices
- Process delinquency and prepaid reports; notify residents of balances
- Track collections and payment plans, including collections outreach or sending files to attorney
- Process and reconcile security deposits
- Reconcile credit card and bank statements
- Set-up new vendors in accounting system
- Manage invoice workflow: enter invoices, journal entries, and process vendor payments
- Research billing statements and resolve past due amounts with vendors
- Provide assistance to vendors, residents, and coworkers with accounting questions
- Prepare monthly financial reports and statements as needed
- Assist with year-end financial preparation and tax filings (including 1099 preparation)
- Perform month-end close activities
- Participates in professional development and continuing education opportunities
What We Offer
- Community involvement and volunteer opportunities
- Locally owned, built, and managed properties
- A supportive and collaborative team environment
- Opportunities for professional growth and development
- Potential for quarterly bonus
Full-Time Employee Benefits
- Vacation, paid holidays, and sick/personal time
- 401(k) retirement plan with employer match
- Life insurance
- Medical and dental insurance
- Health savings account (HSA) and flexible spending account (FSA)
- Short-term disability insurance
- Rent discount for T.R. McKenzie, Inc. properties
- Employee referral program
- Employee assistance program
Requirements:
- Strong accuracy and attention to detail
- Ability to manage workload efficiently with excellent organization and follow-through
- Knowledge of accounting principles and financial reporting
- Proficiency in Excel and ability to learn new software quickly
- Strong problem-solving skills
- High level of integrity and ability to maintain confidentiality
- Excellent verbal and written communication skills
- Bachelor’s degree or associate degree in accounting, finance, or related field preferred
- 1–3 years of accounting experience
- Professional demeanor when working with coworkers, vendors, and residents