Temporary Recruiting Coordinator (Part-Time)

Job Description

Job DescriptionPOSITION SUMMARYPosition Title: Part-Time, Temporary Recruiting CoordinatorDepartment: Human ResourcesReports to: HR DirectorAbout the Organization: The American Association of Critical-Care Nurses (AACN) is the largest specialty nursing organization in the world, representing the interests of more than 550,000 nurses who are charged with caring for acutely and critically ill patients. AACN is dedicated to creating a healthcare system driven by the needs of patients and families where acute and critical care nurses make their optimal contribution. Visit us online at http://www.aacn.org.AACN is an equal opportunity employer and prohibits discrimination against or harassment of any person employed by or seeking employment with AACN on the basis of race, color, religion, creed, sex and gender (including pregnancy, childbirth, breastfeeding or related medical conditions, gender identity, gender expression, and sexual orientation), ancestry, national origin, age (40 or older), disability (mental and physical), military or veteran status, marital status, medical condition, or genetic information and any other basis protected by federal, state or local law or ordinance or regulation.Application Instructions: Interested individuals can visit our Careers Page and apply for the Temporary Recruiting Coordinator role. Any questions can be directed to: jobs@aacn.org. The position is eligible for remote work. This role is part-time (25 hours per week) and temporary for approximately 5 months; this anticipated timeframe may be either shortened or lengthened at AACN’s discretion based upon its needs.

Position Purpose: The Temporary Recruiting Coordinator guides candidates throughout the hiring process. The role collaborates closely with the recruitment team and hiring managers to coordinate candidate interviews, and manage any other logistical details, ensuring a seamless and exceptional experience for our candidates.

The role represents and promotes the organization to potential applicants by providing information, responding to questions, and collecting applicant data. The role plays an important part in ensuring a successful selection and recruitment process.

Main Accountabilities:

• Assists the recruiting team with organizing applicant materials, screening, and initial contact of applicants to determine qualification and interest level.

  • Manage interview schedules, follow up with applicants and respond to requests.

  • Communicate effectively with candidates and hiring managers to confirm interview details and provide necessary information.

  • Manage interview calendars and ensure timely updates to all stakeholders.

• Assures effective coordination of specific accountabilities. Provides effective general recruiting administrative support to the HR team.

  • Scheduling interviews, preparing interview materials.

  • Sort resumes and applications based on qualifications.

  • Conduct initial phone screens with job applicants and schedule interviews with hiring managers.

• Conducts recruiting related coordination.

  • Advertising positions through appropriate channels.

  • Coordinating and scheduling hiring manager and panel interviews (calendaring and correspondence).

  • Prepares panel interview guides, evaluation surveys, and other recruiting related documents.

  • Follow up with candidates once a hiring decision is made.

  • Prepares and sends offer letters and initiates the background check process.

Skills Required:

• Ability to manage multiple tasks and thrive in a fast-paced team environment.

• Strong written and verbal communication skills.

• Strong attention to detail and exceptional follow-through.

• Self-motivated and proactive.

• Ability to work productively both independently and collaboratively.

• Highly accurate, detail-oriented and organized.

• Demonstrated commitment to customer service and effective interpersonal skills, including strong teamwork skills.

• Demonstrated ability to effectively interact with all levels within the organization, utilizing excellent written and verbal communication skills.

Education and/or Experience:

• Bachelor’s degree preferred, but not required.

• A minimum of 5 years of administrative experience required, experience in recruiting or HR coordination preferred.

• Experience in a recruiting or HR capacity is a plus, but not required.

• Proficiency in Microsoft Outlook, Google Workspace, Applicant Tracking Systems, and LinkedIn Recruiter.

• Experience with design programs such as Canva, Visme, etc is a plus.

Physical Requirements:

The physical demands described here represent those that must be met by an individual to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position is eligible for remote work.

• Prolonged periods sitting/standing at a desk and working on a computer.

• Ability to operate standard office equipment and keyboards.

Candidates selected for the interview process are welcome to request accommodations through their designated recruiter/AACN contact. Any candidates selected for hire with AACN must be able to satisfactorily complete a background check, clearance and provide documentation to verify their identity and eligibility to work in the U.S. AACN participates in E-Verify. We are not able to provide visa sponsorship at this time.

Total Compensation:

The target pay for this role is $35-$38 per hour.

** In addition to the salary range listed, we offer a wealth of benefits to make working at AACN even more rewarding. Benefits for part-time, temporary positions include accrued paid time off, paid holidays if the holiday falls on your scheduled day of work, Employee Assistance Program (EAP), LifeMart discount program, monthly technology stipend to support remote work, and retirement savings program. AACN is committed to a culture of inclusive excellence and offers various alternative and flexible work arrangements to support work/life balance for our team members.