Job Description
Job Description
We are looking for a highly organized and meticulous Medical Receptionist to join our team in Piscataway, New Jersey. This is a long-term contract position offering an opportunity to support the efficient operations of a university department. The ideal candidate will excel in administrative tasks, possess strong communication skills, and demonstrate proficiency in Microsoft Office applications.
Responsibilities:
• Perform data entry tasks, generate reports, and ensure the accuracy of information within databases.
• Convert documents into editable PDF formats and manage e-files and paper filing systems.
• Prepare, complete, and route various paperwork such as reimbursement forms, purchase requisitions, and honorarium documents.
• Maintain accurate logs, records, and databases to support the smooth operation of the department.
• Handle internal and external mail correspondence, ensuring timely delivery and response.
• Serve as a liaison between the department and other internal or external agencies, fostering effective communication.
• Greet visitors and callers in a courteous and detail-oriented manner, directing them appropriately.
• Monitor inventory levels of office supplies, place orders as needed, and adhere to budgetary guidelines.
• Assist in the maintenance and repair of office equipment to ensure functionality.
• Contribute to the department’s goals and objectives by actively participating in meetings and initiative
• Proven experience in administrative or secretarial roles, preferably within a university or similar environment.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and other relevant tools.
• Strong organizational skills with the ability to maintain detailed records and manage filing systems.
• Excellent communication skills, both verbal and written, to interact professionally with staff, clients, and visitors.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Familiarity with generating and compiling reports, as well as creating editable PDFs.
• Adept at managing office supplies inventory and adhering to budgetary constraints.
• Experience providing customer service and maintaining professionalism in all interactions.