Administrative Assistant and Events Coordinator- Community Development

Job Description

Job Description

The City of Webster's Community Development Department is seeking an Administrative Assistant and Events Coordinator. The position is an integral member of the community development team supporting multiple divisions in the department, including City Planning, Building, and Recreation. This position requires a highly organized, consistent and dependable administrative professional who is disciplined at managing deadlines and schedules efficiently and effectively. One key function of this role is facilitating the rental of City facilities and parks by interacting with renters, processing rental applications, and coordinating payments and refunds. This position serves a lead role in coordinating in coordinating large city-wide events, including coordinating vendors and supplies. The position interacts with internal and external customers across departments and the community. This position performs administrative support functions of the department, including but not limited to ordering supplies, maintaining files, doing research, drafting documents, preparing public notices for public meetings, scheduling meetings, preparing agendas and meeting minutes, processing invoices, tracking departmental expenditures, preparing correspondence and other communications, and performing assigned tasks for the director and managers across the department as needed.

Minimum Qualifications:

• Requires a minimum of three (3) years of relevant administrative, event coordination, and customer service experience. Higher education may substitute for direct experience.
• Requires a High School Diploma or equivalent, with some college course work strongly preferred.
• Requires high proficiency with Microsoft Office software, including Word, Excel, PowerPoint, and Outlook, and an aptitude for learning department-specific software programs.
• Requires a valid Texas driver's license to operate a city vehicle during the scope of work as needed.

Special Requirements:

This position occasionally requires non-standard work hours for special events and City Council or Boards & Commissions meetings. This position is not an essential services position; however, the employee may be required to provide services in the course and scope of employment for the benefit of the public during emergency situations that threaten the safety of Webster's citizens.

Salary and Benefits Include:

• Starting Salary Range: $21.297 - $22.934 per hour, depending on experience and qualifications.
• At the City of Webster, you will join a team committed to a culture of open and honest communication, cooperation, and continuous development.
• Benefits include Medical Insurance, with approximately 90% of employee premiums paid by the City and a significant contribution to dependent coverage; free dental, vision, life, and long-term disability coverage for employees; retirement plans, including a 2:1 matching contribution in the Texas Municipal Retirement System, plus optional 457 and Roth IRA plans; tuition assistance and professional certification pay to encourage your development.

Conditional employment offers are contingent upon satisfactory results of pre-employment drug screening, a physical, and a background check.

Please apply online at https://www.applicantpro.com/openings/webstercity/jobs.

THE CITY OF WEBSTER IS AN EQUAL-OPPORTUNITY EMPLOYER

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