Executive Administrative Assistant to a Private Notable Entrepreneur
Job Description
We are seeking a talented Executive Administrative Assistant to support our client, a private, mission-driven family in Palm Beach, to serve as a true right-hand. This is a dynamic, high-trust role for someone who thrives in fast-paced, founder-style environments and brings clarity, structure, and follow-through to complex priorities. This position goes far beyond traditional administrative support. The ideal candidate is a calendar expert, natural operator, and proactive problem-solver who enjoys owning projects from start to finish and supporting a principal who moves quickly and decisively. This is a rare opportunity for a driven, thoughtful professional who takes pride in execution, values trust and responsibility, and enjoys being at the center of meaningful, fast-moving work.
Responsibilities
- Manage a highly complex and ever-evolving calendar with precision and confidence
- Act as a business liaison in meetings by taking detailed notes, synthesizing discussions, and driving next steps
- Own projects end-to-end, ensuring timelines, deliverables, and priorities are met
- Coordinate domestic and international travel and shifting logistics seamlessly
- Build and maintain systems for contacts, communication, and project tracking
- Anticipate needs, identify inefficiencies, and proactively solve problems
Requirements
- Bachelor’s degree required (Communications, Political Science, or related field preferred)
- 2–5+ years of executive support experience in a private household, family office, startup, or entrepreneurial environment
- Prior experience as a founder, early-stage operator, or supporting senior leadership strongly preferred
- Exceptional organizational, communication, and prioritization skills
- Comfortable working at a rapid cadence with changing priorities and irregular hours
- Highly detail-oriented, discreet, polished, and professional
- Low-ego, no-drama, collaborative mindset
- Full-time role with flexibility required, including evenings, weekends, and travel
Compensation
- $150,000 + bonus, commensurate with experience
- Comprehensive benefits package and relocation assistance available
Location:
Palm Beach, FL. Full-time in person. Open to relocation.