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Office Manager

Silent Falcon UAS Technologies
locationVienna, VA 22180, USA
PublishedPublished: 6/14/2022
Full Time

Job Description

Job Description

Silent Falcon is a fast-growing technology-driven company committed to excellence, innovation, and streamlined operations. We're looking for an energetic and highly organized Office Manager to support our day-to-day administrative operations and help keep our team running smoothly.

Key Responsibilities

  • General Office Management

    • Maintain an organized, efficient, and professional office environment

    • Monitor office supply levels and reorder as needed

    • Coordinate office maintenance and liaise with building management

  • Administrative Support

    • Manage incoming and outgoing mail and packages

    • Answer, screen, and direct phone calls; take messages when necessary

    • Schedule meetings, coordinate calendars, and support event planning

  • Bookkeeping & Financial Tasks

    • Handle bank deposits and maintain deposit records

    • Reconcile and track credit card transactions (e.g., Amazon purchases)

    • Pull monthly bank statements and support preparation of financial reports

    • Assist with light bookkeeping and transaction tracking under the guidance of accounting personnel

  • Operational Tasks

    • Perform daily errands, including driving to collect mail or make deposits

    • Ensure timely documentation and processing of vendor invoices and reimbursements

    • Maintain records and assist with administrative documentation for compliance and internal procedures

Qualifications

  • Proven experience as an Office Manager, Administrative Assistant, or similar role

  • Familiarity with basic bookkeeping and expense tracking

  • Strong organizational skills

  • Excellent written and verbal communication

  • Tech-savvy with proficiency in MS Office or Google Workspace

  • Experience using basic accounting or bookkeeping software (e.g., QuickBooks) is a plus

Requirements

  • Valid drivers license

  • Ability to lift office supplies or packages up to 25 lbs

  • Must be comfortable with light financial duties and discretion when handling sensitive information

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