Job Description
Job Description
Silent Falcon is a fast-growing technology-driven company committed to excellence, innovation, and streamlined operations. We're looking for an energetic and highly organized Office Manager to support our day-to-day administrative operations and help keep our team running smoothly.
Key Responsibilities
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General Office Management
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Maintain an organized, efficient, and professional office environment
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Monitor office supply levels and reorder as needed
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Coordinate office maintenance and liaise with building management
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Administrative Support
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Manage incoming and outgoing mail and packages
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Answer, screen, and direct phone calls; take messages when necessary
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Schedule meetings, coordinate calendars, and support event planning
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Bookkeeping & Financial Tasks
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Handle bank deposits and maintain deposit records
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Reconcile and track credit card transactions (e.g., Amazon purchases)
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Pull monthly bank statements and support preparation of financial reports
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Assist with light bookkeeping and transaction tracking under the guidance of accounting personnel
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Operational Tasks
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Perform daily errands, including driving to collect mail or make deposits
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Ensure timely documentation and processing of vendor invoices and reimbursements
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Maintain records and assist with administrative documentation for compliance and internal procedures
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Qualifications
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Proven experience as an Office Manager, Administrative Assistant, or similar role
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Familiarity with basic bookkeeping and expense tracking
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Strong organizational skills
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Excellent written and verbal communication
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Tech-savvy with proficiency in MS Office or Google Workspace
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Experience using basic accounting or bookkeeping software (e.g., QuickBooks) is a plus
Requirements
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Valid drivers license
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Ability to lift office supplies or packages up to 25 lbs
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Must be comfortable with light financial duties and discretion when handling sensitive information