Human Resources Admin / Receptionist (Entry Level!)

Job Description

Job Description

Human Resources Admin / Receptionist | Temp-to-Hire

Tenafly, NJ area | Fully on-site

Monday - Friday | 8am to 5pm

Our client is seeking an entry-level HR graduate or Junior HR professional for an HR Admin / Receptionist role on a temp-to-hire basis. MUST be polished and professional with outstanding interpersonal skills. Should also be tech-savvy and proficient with Microsoft Excel. Bachelor's degree is required, preferably in Human Resources or a related discipline.

Human Resources Responsibilities:

• Handle purchase orders for department expenses, training programs, supplies, and vendor services.
• Review and process invoices, ensuring proper approvals and timely submission for payment.
• Partner with Accounting and Finance teams to support budget tracking, expense coding, and reporting.
• Monitor departmental expenditures and assist with budget reconciliation activities.
• Communicate with vendors regarding billing discrepancies and outstanding invoices.
• Maintain employee files, records, and HR documentation while ensuring confidentiality and compliance with company policies.
• Support administrative aspects of company vehicle and asset programs.
• Coordinate employee training initiatives, including scheduling, attendance tracking, materials preparation, and follow-up communications.
• Assist with employee engagement programs, company events, wellness initiatives, and team-building activities.
• Support onboarding and offboarding processes by preparing documentation, coordinating logistics, and assisting with employee transitions.
• Generate and maintain HR reports, spreadsheets, trackers, and department records.
• Handle confidential employee and business information with discretion and professionalism.

Reception Responsibilities:

• Welcome visitors, clients, and guests while maintaining a professional and friendly front office environment.
• Direct visitors to the appropriate employee, department, or meeting space.
• Manage visitor registration procedures, including maintaining visitor logs and issuing guest badges.
• Maintain a clean, organized, and professional reception and lobby area.
• Answer, screen, and route incoming calls through a multi-line phone system.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing shipments and courier services as needed.
• Assist with conference room scheduling and ensure office and reception supplies remain stocked.