Job Description
Job DescriptionDescription:
Job Summary:
As a Senior Executive Assistant, you are to provide administrative and organizational support for the company’s leadership teams and executives.
Your duties include managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.
Duties and Responsibilities:
These include, but are not limited to:
- Managing their employers’ calendars and schedules.
- Answering or screening emails, calls and in-person appointments.
- Coordinating travel and logistics for business trips, including booking travel, preparing itineraries and supporting executives in completing expense reports.
- Managing documents and confidential information with appropriate discretion.
- Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff.
- Serving as the liaison between executives and internal/external partners.
- Assisting with special projects by coordinating resources and tracking progress.
Requirements:
- Administrative skills are necessary.
- Experience in office management and administrative support roles preferred.
- Associate or bachelor's degree preferred.
- A Microsoft Office Specialist (MOS) certification or an Advanced Certificate for the Executive Assistant (ACEA) designation preferred.
- Advanced organizational skills to manage time, coordinate calendars, prioritize tasks, and meet deadlines.
- Excellent written communication skills for drafting emails and other documents on behalf of their employers.
- The ability to be discrete to safeguard sensitive or confidential information about their employer and business processes.
- Technical calendar management skills to operate automated scheduling and calendar, and task-management software.
Proficiency in any of the following languages is highly encouraged:
- Spanish