Office Manager/Executive Assistant

Job Description

Job Description

Office Manager Position/Executive Assistant

About the Company

A fast-paced technology company working at the forefront of automation and analytics is seeking an organized, proactive, and resourceful Office Manager / Executive Assistant to help keep its Houston offices running smoothly. This organization operates in a complex and innovative environment and values initiative, adaptability, and strong support functions to keep daily operations efficient and well-supported.

Position Summary

This dual-role is critical to ensuring a productive workplace by managing daily office operations, coordinating facilities and vendors, and supporting leadership through both executive and general administrative tasks. This role is ideal for a highly organized individual who thrives in a fast-paced, cross-functional environment.

Key Responsibilities

Office Operations

• Oversee daily office functionality, ensuring a clean, organized, and well-stocked workspace
• Coordinate team lunches, in-office catering, and internal team events
• Manage inventory and ordering for office and breakroom supplies
• Support new hire onboarding, including relocations and office orientation
• Serve as primary liaison with building management and service providers

Administrative & Executive Support

• Provide direct administrative support to executives and team members, including travel coordination
• Coordinate training registrations, medical evaluations, and drug testing for applicable employees
• Maintain shared calendars, manage incoming requests and ensure timely follow-ups
• Handle confidential information with discretion and professionalism

Vendor & Facilities Management

• Oversee third-party vendors and service providers (e.g. janitorial, maintenance)
• Address facility needs and repairs, escalating to building management when necessary

Qualifications

Required:

• 4+ years of experience in office management, administrative coordination, or executive assistance
• Excellent organizational and time-management skills
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office and general office systems
• Ability to manage multiple priorities and maintain confidentiality

Preferred:

• Experience supporting senior executives or leadership teams
• Familiarity with HR processes, procurement, and vendor management
• Background in a fast-paced environment

What We Offer

• Competitive compensation and benefits
• A collaborative, high-growth environment where your contributions make a real impact
• Exposure to cutting-edge technology and cross-functional teams
• A workplace culture that values initiative, respect, and continuous learning

Location: Houston, TX (On-Site)
Employment Type: Full-Time
Reports To: CAO/CFO

Company DescriptionDue to the confidential nature of our activities, we aren’t able to share specifics with you now but know that these robotics solutions will have a significant impact on both safety and the environment, thus making the world better.

Company Description

Due to the confidential nature of our activities, we aren’t able to share specifics with you now but know that these robotics solutions will have a significant impact on both safety and the environment, thus making the world better.