Executive Assistant Private Equity - Global Affairs

Job Description

Job Description

Seeking a highly organized Executive Assistant to join the Global Public Policy team in Washington, DC. This role provides proactive executive support to senior leaders on the Public Policy team while also serving as the day-to-day point person for office operations and the overall employee and visitor experience. The ideal candidate is service-oriented, calm under pressure, and takes pride in delivering high-quality work with discretion, sound judgment, and exceptional attention to detail. This individual will partner closely with colleagues including Investment Teams, Corporate Services & Real Estate, and external vendors, to ensure the Washington, DC office runs smoothly and that executives are supported with consistency, speed, and professionalism.

RESPONSIBILITIES

· Manage and monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to parties involved immediately.

· Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed.

· Review incoming communications, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives.

· Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.

· Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.

· Onboard new vendors by coordinating required documentation and approvals; track, review, and process invoices to ensure accuracy, timeliness, and compliance with Firm policies.

· Manage day-to-day onsite operations including onboarding support, visitor and badge processes, mail and deliveries, employee inquiries, and coordination support for office events and Corporate Services projects.

· Serve as the primary onsite liaison with building management, property management, and vendors, overseeing office related projects, service issues, and facility communications.

· Manage purchasing and vendor selection for repairs, office supplies, and pantry needs, ensuring service levels are met and issues are resolved quickly.

· Intermediate Excel and PowerPoint

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Company DescriptionPrestigious Private Equity firm continuing to grow

Company Description

Prestigious Private Equity firm continuing to grow