Voter Registration/GIS Technician

Job Description

Job Description

Department: Circuit County Clerk

Position Control Number: 0101-041

FLSA Status: Non-Exempt; position is eligible for overtime

Safety Sensitive Designation: This position is not designated as safety-sensitive.

Random Drug/Alcohol Test: No

Opening Date: March 19, 2026

Closing Date: March 31, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: Responsible for providing assistance to Pulaski County residents with voter registration, including updates, changes, filing, mailing out, and receipt of absentee ballots; identification and verification of appropriate voter districts for addresses within Pulaski County; maintaining district maps for election purposes; and production of voter listings for polling locations.

ESSENTIAL JOB FUNCTIONS:

• Assists the public in the completion of forms for voter registration, ensuring all information listed is correct; issues voter registrations; scans voter registrations and enters them into a state-controlled database; and makes address and name changes in voter database.
• Processes electronically transmitted voter registrations, addresses changes, and death notices received from various government agencies; checks for duplicate entries; corrects addresses in existing records by signature verification; checks for felony convictions and removes voters when necessary; and notifies registrants by mail.
• Provides general voter information to the public in person, by telephone, and by electronic means, including precinct number, election eligibility, voting locations, absentee regulations and procedures, and election laws; and sends requests for updated information to registrants as needed.
• Assembles and mails out absentee packages that include instructions and ballots; receive absentee ballots, then file marks, logs, and stores them in the ballot box until Election Day; and meets deadlines set by federal law.
• Receives applications for absentee ballots, reviews for completeness, and verifies registration for each applicant.
• Coordinates with representatives picking up ballots for absentee voters, such as nursing home administrators, ensuring both voters and representatives have completed all necessary documentation.
• For each election, generates, assembles, and binds poll books and lists of eligible voters for each voting location, divided into geographic areas.
• Attends naturalization ceremonies and voter registration drives to assist with voter registration of new citizens and answer questions from the general public.
• Follows the National Voter Registration Act in purging inactive registrations from the database after repeatedly attempting to contact voters and sending notifications of cancellation.
• Verifies petitions for elections, ensuring that there were sufficient signatures collected and that candidates and voters are in the proper district.
• Processes early voters during each election, answering questions from poll workers during elections on the precinct and ballot styles, and providing general customer service.
• Review the voting history of each registered voter after each election; import it into the voter registration database.
• Updates departmental maps to reflect new streets and subdivision development, annexations, and changes in street address assignments; performs file maintenance within the system on street address additions and changes using information from various government agencies; identifies appropriate voter district for each new street; coordinates with other agencies to ensure accuracy; and makes changes as necessary.
• Compiles statistical information for state agencies, candidates, private sector companies, and FOIA requests as needed.
• Inputs information received from Election Commission regarding election details, precinct changes, and ballot styles; provides the Election Commission with mandated reports as required by law; and enters election results as provided by Election Commission.
• Assists with training additional staff in accessing voter registration records to enable their assistance during peak election periods.
• Obtains voter registration records from storage as needed.
• Utilizes maps when new data is received regarding new subdivisions, street additions, developments, capital improvement projects, zoning requirements, and other projects to ensure the voter database is accurate.
• Prepares voter records for entry into an automated data processing system; assigns street segment identification to new segments as needed.
• Conducts research to determine ownership; assigns address and ensures precinct and district are accurate for voting purposes.
• Utilizes Geographic Information System (GIS) software, Pulaski Area Geographic Information System (PAgis), and DataScout Systems to maintain the voter database; inputs changes as required.
• Ensures voters are accurately assigned to the correct districts by integrating mapping data from multiple sources.
• Receives information and data from outside agencies; converts received information for entry into the GIS System.
• Develops and maintains the addressing databases for use in voter registrations.
• Ensures map boundaries for multiple schools, senate, and judicial districts are correct and the voter database is accurate.
• Completes special projects to include researching and creating display maps as requested.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Performs other related duties as required.

PERSONNEL SUPERVISED: None

WORKING CONDITIONS: Duties are performed primarily in a smoking-restricted office environment. Occasional attendance at meetings and functions with outside agencies is required. Overtime may be required during election work periods.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• • Considerable knowledge of the information and processes required for voter registration.
  • Considerable knowledge of election law as it applies to absentee voting.
  • Good knowledge of detailed, computerized, and manual record-keeping processes.
  • Good Knowledge of Criminal Court rules and the effect of conviction on voting rights.
  • Some knowledge of election laws, regulations, and ordinances governing the election process.
  • Some knowledge of voter precinct and district boundaries and procedures used to determine boundaries.
  • Ability to provide excellent customer service.
  • Ability to read and interpret maps and locate addresses.
  • Ability to accurately verify the information and locate inconsistencies.
  • Ability to maintain detailed record-keeping systems.
  • Ability to communicate effectively in writing concerning absentee voting.
  • Ability to communicate effectively in writing, over the phone, and via electronic means.
  • Ability to provide excellent customer service.
  • Ability to maintain discretion regarding privileged information.
  • Ability to attend work regularly and reliably.
  • Skill in the operation of a PC.
  • Skill in the use of Microsoft Word and Excel.
  • Skill in the digitization of documents.
  • Skill in manipulating file sizes to meet system requirements.

PHYSICAL REQUIREMENTS:

• • Digital dexterity is sufficient for the operation of a keyboard and mouse.
  • Visual acuity is sufficient for normal office activities, including the use of a PC.
  • Ability to communicate effectively orally individually and in groups, in person, and by telephone.
  • Ability to stand for extended periods of time.
  • Ability to lift and carry loads up to 20 pounds.

EDUCATION AND EXPERIENCE:

Completion of high school or GED equivalency; some work experience with voter registration, election processes, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

Company DescriptionPulaski County has a diverse population, economy, natural setting and social structure. Its population mirrors the State’s racial, ethnic, age and gender makeup. Its balanced economy derives from state and local government, business and industry, finance and nonprofit sectors. Pulaski County’s elected officials include the County Judge, Assessor, Circuit Clerk, Sheriff, and Treasurer, who share a common goal of serving the citizens of Pulaski County. Pulaski County is a wonderful place to work, and its employees enjoy great benefits, including health, dental, and vision insurance and a fantastic retirement plan.

Company Description

Pulaski County has a diverse population, economy, natural setting and social structure. Its population mirrors the State’s racial, ethnic, age and gender makeup. Its balanced economy derives from state and local government, business and industry, finance and nonprofit sectors. Pulaski County’s elected officials include the County Judge, Assessor, Circuit Clerk, Sheriff, and Treasurer, who share a common goal of serving the citizens of Pulaski County. Pulaski County is a wonderful place to work, and its employees enjoy great benefits, including health, dental, and vision insurance and a fantastic retirement plan.