Job Description
Job Description
We are looking for an Administrative Assistant to join our team in Newark, New Jersey. In this long-term contract position, you will play a key role in supporting billing, accounts receivable, and general administrative tasks. This opportunity is ideal for individuals who excel in organization, communication, and multitasking within a fast-paced manufacturing environment.
Responsibilities:
- Perform a variety of clerical tasks, including data entry, document scanning, and filing.
- Demonstrate strong multitasking abilities; experience with shipping processes (e.g., UPS WorldShip, common carriers) is a plus.
- Handle incoming and outgoing mail to ensure prompt and accurate distribution.
- Deliver exceptional customer service by professionally managing inbound calls and providing solutions to inquiries.
- Organize and maintain schedules by setting appointments and coordinating calendars.
- Draft, format, and send email communications with clarity and professionalism.
- Utilize Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint, to complete administrative assignments.
- Provide additional administrative support to team members as needed.
• Proven experience in administrative or clerical roles, preferably within the manufacturing industry.
• Proficiency in Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint.
• Strong organizational skills and high attention to detail.
• Ability to handle multiple tasks efficiently and meet deadlines.
• Excellent communication skills, both written and verbal.
• Familiarity with customer service practices, including answering inbound and outbound calls.
• Capability to perform data entry tasks with precision.
• Knowledge of billing and accounts receivable processes is a plus.