Executive Assistant & Event Coordinator

Job Description

Job DescriptionSouth Dakota Farm Bureau’s Administrative Assistant & Event Coordinator is not a traditional administrative role – it is high trust position supporting CEO leadership, board governance, fellow team members and coordinating the organization’s most important moments.This role offers a unique opportunity to work at the intersection of leadership and member engagement, becoming part of a collaborative, mission-driven team working on behalf of farmers, ranchers and rural communities across the state.Executive Support

• Serve as a trusted liaison to the CEO, providing important information and helping manage priorities, schedules, and communication with a high degree of discretion and sound judgement.
• Anticipate needs and ensure the CEO is well-prepared for meetings and events.
• Handle confidential information with absolute professionalism and integrity.
• Serve as a key point of continuity for the CEO, maintaining awareness of internal and external developments, and elevating timely communication, updates and follow-up in their absence.

Board Engagement & Governance

• Coordinate logistics for board and committee meetings.
• Manage electronic board meeting platform; prepare and distribute board materials, agendas, and follow-up documentation.
• Attend board meetings and accurately capture official board minutes.
• Maintain official governance records and track action items with attention to detail and timeliness.

Event & Meeting Coordination

• Coordinate planning and execution of internal and external meetings, events and organizational gatherings.
• Provide on-site coordination at events, ensuring all details are covered.

Overall Responsibilities:

• Serve as the professional main contact for the office, answer and route calls, and respond to internal and external requests for information.
• Create professional business correspondence and presentations.
• Execute mailings, packets, booklets or other materials for CEO, staff, board members and meetings.
• Maintenance of databases, records, files, mailing lists, meeting agendas and minutes.
• Coordinate and monitor projects moving through organization to support timelines and goals.
• Participate in activities at events, booths and trade shows.
• Help organize board and staff activities and provide support at meetings and events.

Qualifications:

• A minimum of two-year post-secondary education in related field; Bachelor’s degree preferred
• Two-plus years administrative support experience desired
• Event coordination experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to operate a variety of modern office equipment
• Accurate grammar, spelling and punctuation
• Demonstrated ability to record official minutes of board meetings and other proceedings

The Ideal Candidate Will Have:

• Strong customer service focus; ability to maintain composure and positive attitude
• Excellent organization and time management skills
• Ability to discreetly handle confidential and politically sensitive matters
• Excellent communication and interpersonal skills on phone and in-person
• Be a team player, flexible and willing to jump in to help where needed
• Ability to anticipate needs, exercise discretion, initiative and mature judgment in making sound decisions
• Self-motivation and able to work both independently and with a team
• Professional presence and skills suitable for executive and board-level interaction
• Experience supporting executives, boards, or high-level stakeholders strongly preferred

When & Where will you work?This position works in-office Monday through Friday, 8 a.m. to 5 p.m., with occasional attendance at meetings and events.Benefits: Competitive annual salary based on qualifications with an outstanding benefits package including 401(k), health, dental and vision.

Salary Range begins at $50K, depending on experience and qualifications.

Application Procedures: Send a resume and cover letter to the email below. Please include references and desired salary.Krystil Smit, Chief Executive Officerk.smit@sdfbf.org

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