Job Description
Job Description
We are looking for a motivated Administrative Assistant to join an organization in Berlin, New Jersey in a long-term contract position. This onsite role supports daily office operations through a mix of administrative coordination, data management, and customer and vendor communication. The ideal candidate is organized, comfortable working with multiple priorities, and eager to build long-term growth within a fast-paced operational environment.
Responsibilities:
• Manage order processing activities by entering information accurately and keeping records current across internal systems.
• Prepare operational and performance reports to support day-to-day decision-making and workflow visibility.
• Assist fulfillment and shipping functions by organizing documentation, tracking outgoing materials, and helping maintain accurate shipment records.
• Enter and monitor purchase orders while coordinating with vendors to confirm status updates and delivery details.
• Respond to incoming phone calls, direct inquiries appropriately, and provide general administrative support to office staff.
• Maintain organized files, records, and data entries to ensure documentation is complete, accessible, and up to date.
• Support cross-functional administrative needs related to departmental changes and evolving operational processes as assigned.
• Experience in administrative support, office coordination, or a similar business support role.
• Ability to answer inbound calls and manage front-office or receptionist-related tasks.
• Strong data entry skills with close attention to accuracy and detail.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Comfortable learning and using company systems and other business software.
• Strong organizational skills with the ability to prioritize multiple tasks effectively.
• Clear written and verbal communication skills for working with internal teams, vendors, and customers.