Executive Assistant - Accounting & Adminstrative (part-time)

Job Description

Job Description

Job Summary:

We are seeking a highly skilled and organized part-time Executive Assistant to provide accounting & administrative support for the owner of multiple businesses. The ideal candidate will have exceptional organizational and communication skills, with the ability to manage multiple tasks and priorities effectively. This role requires a detail-oriented individual with experience in office management, accounting/bookkeeping skills, project management, and the ability to maintain confidentiality.

This position will work one-on-one with the owner while assisting in a variety of tasks. While most of the job tasks can be performed remotely, you will need to live local near the Fuquay-Varina, Garner, or Holly Springs area and have a valid driver's license to accommodate weekly in-person meetings. This position has a flexible work schedule, and the priority is completing all tasks in a timely & accurate manner as opposed to a specific work schedule.

Who we are:

We are a family-run business that is committed to success, and to doing it the right way. The characteristics of Integrity, Excellence, Commitment, and Relationships guide our approach to business and who we are. While most business activities are in North Carolina, we have customers and involvement within the Eastern United States. The various businesses operate in the following industries:

• Land development
• Real estate
• Trailer leasing
• Row-crop farming

Responsibilities:

• Able to maintain accurate and up to date financial records
• Proficiency in relevant accounting software (Microsoft Excel and Sage accounting system)
• Reconcile bank accounts
• Accounts payable and receivable
• Review and process all invoices for multiple entities
• General administrative support in various daily tasks
• Assist in management of rental assets including managing calendars, communicating with customers, and collecting required documentation
• Assist in project management while working with select contractors and vendors
• Process weekly payroll for 3-5 employees and file required payroll taxes.
• Contact and reply to customers and vendors
• Schedule meetings
• Independently sort and forward US mail, handle email correspondence, and manage/file documents as appropriate.
• Update public website and inventory listings online
• Occasional errands for business and personal needs

Qualifications:

• Thorough knowledge of accounting processes, administrative procedures, and general office management.
• Technical proficiency with office software (ex. Microsoft Office) and an aptitude for learning new tools and technologies (ex. Sage business system). Skills with Microsoft Excel and the ability to create pivot tables to sort/manage data are desired.
• Knowledge of basic project management principles.
• Exceptional verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent time management skills, with the ability to meet deadlines and handle a high volume of work. Must be able to work independently once direction and training is provided.
• Proficient problem-solving skills with a proactive approach to overcoming challenges.
• Strong interpersonal skills for effective collaboration and relationship-building.
• Excellent customer service skills, with a professional demeanor and a focus on high-quality service.
• Ability to use discretion and sensitivity in handling confidential information.
• Ability to demonstrate initiative and have a proactive approach to anticipating needs and taking action.
• Must be self-motivated and able to anticipate tasks that are needed
• Excellent attention to detail and accuracy in record keeping

Keep in Mind:

Due to having access to sensitive information, applicant must successfully complete a pre-employment drug test, background verifications including references, credit check, criminal background check, and driver's license MVR check prior to employment.

This is a PART-TIME-time position with flexible hours. The expected hours are 15-25 per week. Starting hourly rate is $19-23 per hour (depending on experience). Please send your cover letter, resume, and references now if you are interested!

Additional Information:

The person currently in this role is leaving July 31, 2025 on good terms. She will be available to train the new Executive Assistant. Ideally, the candidate would be available to start between July 1-15, 2025 to allow for training and a smooth transition for everyone.

Company DescriptionWe are a family-run business that is committed to success, and to doing it the right way. The characteristics of Integrity, Excellence, Commitment, and Relationships guide our approach to business and who we are. While most business activities are in North Carolina, we have customers and involvement within the Eastern United States. The team is small and individual contributions are recognized, valued, and appreciated.

The various businesses operate in the following industries:
•\tLand development
•\tTrailer leasing
•\tRow-crop farming
•\tReal estate

Company Description

We are a family-run business that is committed to success, and to doing it the right way. The characteristics of Integrity, Excellence, Commitment, and Relationships guide our approach to business and who we are. While most business activities are in North Carolina, we have customers and involvement within the Eastern United States. The team is small and individual contributions are recognized, valued, and appreciated.\r\n\r\nThe various businesses operate in the following industries:\r\n•\tLand development\r\n•\tTrailer leasing\r\n•\tRow-crop farming\r\n•\tReal estate