Job Description
Job Description
We are a fast-paced and growing company seeking a detail-oriented and highly organized Executive Administrative Assistant. This role requires strong multitasking skills and the ability to support leadership with a variety of administrative tasks, including invoicing, billing, scheduling, and office coordination.
Position Overview
The Executive Administrative Assistant will work directly with company leadership, ensuring smooth daily operations. This is a great opportunity for someone who thrives in a dynamic environment and enjoys wearing many hats.
Key Responsibilities
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Provide direct administrative support to executives and managers
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Assist with invoicing, billing, and basic accounting tasks
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Handle scheduling, calendar management, and meeting coordination
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Prepare reports, presentations, and correspondence as needed
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Answer and route phone calls, emails, and other communications
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Maintain organized electronic and paper filing systems
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Manage multiple priorities and deadlines in a fast-paced setting
Qualifications
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Previous administrative or executive assistant experience preferred
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Strong multitasking and organizational skills
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Proficiency with Microsoft Office (Excel, Word, Outlook)
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Experience with invoicing and billing systems (QuickBooks or similar a plus)
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Excellent written and verbal communication skills
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Ability to maintain confidentiality and handle sensitive information