School Secretary

Job Description

Job Description

Job Title: School Secretary

Department: Operations

FLSA Status: Professional, Exempt

Reports to: Operations Manager

Work Schedule: 8 am - 4 pm, Monday-Friday

Compensation: $51,000 - $53,550/year

Company Overview: Washington Yu Ying Public Charter School is a leader in Chinese Immersion education, achieving high levels of academic and organizational success. Our diverse and inclusive community reaches far beyond the walls of our building. At Yu Ying teachers, staff and families are collaborators, who together, are raising the next generation of culturally fluent and well-rounded global citizens.

Position Overview: The role of the School Secretary at Washington Yu Ying PCS provides the first impression of our school to students, families and the community. The ideal candidate for this position must have the ability to perform confidential administrative responsibilities and multitask in a busy environment while exhibiting a positive and pleasant demeanor and exemplary customer service. This position manages the daily student attendance process, assists with student enrollment, and contributes to a positive, safe, and well-rounded school environment for students and manages office procedures, daily school operations,and the front desk.

Key Responsibilities:

1. Manage daily attendance collection
• Update attendance in the PowerSchool database
• Liaise with teachers and campus principals to ensure accurate collection daily
• Manage late arrivals
• Update the daily dismissal lists (The One List)
2. Support management of National School Lunch Program (NSLP) needs
• Distribute and collect free and reduced meals (FARM) applications
• Capture lunch count data
3. Provide exemplary customer service
• Manage front desk operations including:
1. Answering phone calls
2. Responding to emails
3. Communicating with families, teachers and school staff
4. Become familiar with students

School Secretary Duties

• Manage daily student attendance by entering data into PowerSchool, monitoring family attendance reports, verifying teachers attendance records, logging attendance concerns, and sending attendance correspondence to parents.
• Manage NSLP submissions and FARM enrollment applications.
• Process transcript requests and compliance reports timely and with accuracy.
• Reporting data at monthly attendance team meetings.
• Assisting the Director of Enrollment with student enrollment and registration process.
• Continuously monitor security cameras and report any suspicious vehicles, packages, or persons on the interior and exterior school perimeter.
• Effectively communicate with students, parents and staff reflecting Yu Ying's cultural values.
• Handle incoming phone calls, address caller concerns, and deliver messages in a timely manner.
• Process student tardy slips and input data into PowerSchool.
• Sort and distribute incoming and outgoing mail.

Qualifications:

• Associate degree and/or 2+ years experience.
• Appreciation, experience, and understanding of Chinese culture. Chinese language ability is a plus.
• Must have technology skills, (e.g. PowerSchool, Google Suite). Experience with Apple computers preferred.
• Excellent verbal and written communication skills and strong motivational skills.
• Attention to detail
• Experience with PowerSchool a plus

Benefits Package:

Generous Paid Time Off

• 20 Vacation Days
• 6 Sick/Personal Days
• 11 Federal Holidays
• 10 Scheduled Wellness Fridays (Half-days)

Insurance Benefits

• Comprehensive Insurance (Vision, Health, Dental)
• Dependent Coverage
• FSA/HSA Options
• 100% Company Covered Life Insurance Option
• Short & Long term Disability Insurance

Work-Life Balance Assistance

• Public Transit Assistance
• Staff Preference Enrollment in Yu Ying
• On-Site Daycare (3 months - 3 years old)
• Professional Development Opportunities
• Annual Bonus Opportunities/Monetary Rewards
• 3% 401K Match

Terms of Employment:

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential responsibilities of the job and are not meant to be all-inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities of the job.

Unless reasonable accommodation can be made, while performing this job, the staff member shall:

• Use physical strength to lift, move, carry, pull, or push equipment and/or student(s).
• Sit, stand, walk, and run for required periods, according to the instruction schedule.
• Speak and hear.
• Use close vision, color vision, peripheral vision, and depth perception along with the ability to focus vision.
• Communicate effectively in English, using proper grammar and vocabulary.
• Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.

Environmental Demands

The environmental demands described below are representative of those that must be met by an employee to successfully perform the essential responsibilities of the job and are not meant to be all-inclusive.

• Exposure to a variety of childhood and adult diseases and illnesses.
• Occasional exposure to a variety of weather conditions.
• Exposure to heated/air-conditioned and ventilated facilities.
• Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.
• Function in a workplace with a high level of noise at times.

* Washington Yu Ying PCS reserves the right to change and update policies, procedures, protocols and this job description/agreement and any addenda as needed. Employees will be notified in a timely manner of such changes by email or in staff meetings and provided an updated copy of this job description/agreement.