Job Description
Job DescriptionWe are looking for an experienced Accounts Payable Clerk to join our team in Nashville, Tennessee. This role is essential in ensuring accurate processing of invoices, timely payments, and maintaining compliance with financial regulations. The ideal candidate will thrive in a fast-paced environment and possess strong communication and organizational skills.
Responsibilities:
• Process and verify invoice backups to ensure accurate payments for approximately 40 multifamily apartment complexes.
• Confirm that all invoices are properly approved and paid in correct amounts.
• Accurately enter invoices into the system in a timely manner for multiple entities.
• Ensure recurring monthly payments, such as property mortgages, are completed promptly and without errors.
• Manage invoices within the online database, including uploading and retrieving as needed.
• Collaborate daily with property managers to coordinate invoice payments and address any requirements.
• Handle emergency payment requests as needed to support operational needs.
• Provide detailed accounts payable information to accounting team members and property managers.
• Regularly communicate with vendors to reconcile statements and resolve outstanding balances.
• Ensure compliance with vendor W-9 and 1099 reporting regulations, including assisting with annual 1099 distribution.• Minimum of 3 years of experience in accounts payable or a related role.
• Proficiency in invoice processing, coding, and data entry.
• Strong skills in account reconciliation and check runs.
• Familiarity with financial software such as Oracle, QuickBooks, SAP, and Microsoft Excel.
• Ability to handle vendor communications and resolve payment discrepancies.
• Knowledge of compliance standards for W-9 and 1099 reporting.
• Exceptional organizational skills and attention to detail.
• Effective communication skills for collaborating with property managers and vendors.