Job Description
Job Description
B&C Fire Safety, Inc., is a leading provider of fire safety equipment and services, specializing in fire extinguisher inspections, maintenance, and kitchen hood fire protection. Our team is committed to ensuring the highest safety standards for our clients in diverse industries. We are looking for an organized, detail-oriented Administrative Assistant to support our Fire Extinguisher & Hood Department.
Job Summary:
The Administrative Assistant will play a key role in supporting the operations of the Fire Extinguisher and Hood Department. This includes managing schedules, coordinating inspections, maintaining records, and assisting with day-to-day administrative tasks. The ideal candidate will be a proactive, reliable, and efficient individual with strong organizational skills and a keen attention to detail.
Key Responsibilities:
- Scheduling & Coordination:
- Schedule and coordinate fire extinguisher inspections and kitchen hood system maintenance for clients.
- Maintain the department's calendar, ensuring timely follow-ups and meeting deadlines.
- Documentation & Record-Keeping:
- Maintain accurate records of inspections, service reports, and certifications.
- Prepare and update reports on completed services and upcoming appointments.
- Handle the filing and organization of documents related to fire extinguisher and hood system inspections and services.
- Client Interaction:
- Communicate with clients to confirm appointments and provide service reminders.
- Address client inquiries via phone and email in a timely manner.
- Assist in handling customer service issues related to fire protection services.
- Office Support:
- Process and manage incoming service orders and requests.
- Assist in ordering and maintaining inventory of fire extinguishers, parts, and related supplies.
- Perform general office tasks such as data entry, photocopying, and maintaining office supplies.
- Compliance & Safety:
- Ensure all fire extinguisher and hood system documentation complies with local and federal regulations.
- Assist in maintaining records for audits and inspections.
Requirements:
- Proficient in Microsoft Excel and other MS Office programs
- Excellent attention to detail and strong organizational skills
- Ability to effectively manage multiple tasks and deadlines
- Strong communication and interpersonal skills
- A positive attitude and ability to work independently as well as part of a team
- Valid Driver’s License
- Must pass Pre-employment drug screen and background check