Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Rochester, New York. In this position, you will play a key role in ensuring smooth day-to-day office operations while maintaining confidentiality and professionalism. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.
Responsibilities:
• Coordinate and manage calendars, including scheduling meetings, conferences, and virtual events.
• Arrange travel plans and handle logistics to ensure seamless execution.
• Sort and distribute incoming mail and packages efficiently.
• Record and file meeting discussions accurately for future reference.
• Respond to inbound calls professionally and provide helpful assistance.
• Maintain confidentiality when handling sensitive customer information.
• Perform data entry tasks with precision and attention to detail.
• Support receptionist duties by welcoming visitors and managing front-desk operations.
• Assist with various administrative office tasks to ensure smooth workflow.• Proven experience in administrative assistance or a related role.
• Strong organizational and time-management skills.
• Proficiency in managing calendars, scheduling, and coordinating travel.
• Ability to handle sensitive information with discretion and confidentiality.
• Excellent communication skills, both written and verbal.
• Familiarity with data entry and office productivity tools.
• Attentive demeanor and ability to interact with clients and colleagues effectively.
• Experience in receptionist duties and answering inbound calls is a plus.