Job Description
Job Description
CDLI Overview
Community Development Long Island (CDLI) is the only full-service collection of community development entities that change Long Islanders’ lives for success in home creation and financial growth. CDLI supports these achievements on the individual and community level by offering innovative solutions and resources to achieve personal and community economic growth.
Position Summary
The Event Planner will manage all aspects of event development and execution including vendor management (sourcing services, negotiating pricing, contracting, payment, etc.), setup, implementation, activation, breakdown, and post-mortem reporting. This role requires attention to details, meeting strict deadlines, staying within budget and ensuring all aspects of the event are carried out as planned for CDLI, including but not limited to fundraisers such as CDLIs Annual Luncheon, community outreach events, donor appreciation gatherings, employee events and more.
Responsibilities:
- Develop and implement event plans and budgets in alignment with internal departments objectives and the organization’s strategic marketing plan.
- Collaborate with organization leadership, internal departments, community organizations, municipal authorities and partners as needed to establish the requirements for an event and to ensure cohesive event promotion.
- Communicate with event stakeholders throughout the planning process.
- Manage event timelines and ensure that all events are executed smoothly and efficiently.
- Build and maintain relationships with external partners, including vendors, venues, sponsors, community organizations and other industry contacts.
- Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.
- Plan and facilitate logistics for all events, including but not limited to contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials, etc.
- Troubleshoot any issues that arise on event day.
- Support CDLIs social media plan during events (taking and posting photos, tracking hashtags, tagging individuals and organizations, etc.) as planned in collaboration with the Assistant Director of Marketing.
- Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement.
Requirements:
- 3 years of experience in event planning/coordination
- A high-touch customer service mindset.
- Ability to handle pressure and make good decisions quickly
- Proficient in Microsoft Suite (Outlook, Teams, Excel, Word, PowerPoint).
- Exceptional interpersonal skills, capable of working well with others.
- Proactive, detail-oriented with strong organizational skills.
- Creativity with the ability to manage multiple projects simultaneously.
- Ability to work flexible hours, including evenings and weekends, as needed.
- Must be able to lift event equipment to load, offload, and set up event infrastructure (canopies, banners, tables, chairs, etc.)
- Must possess a valid driver’s license
- Utilize personal vehicles for event related travel (costs to be reimbursed as per Federal allowances).
- Available and able to travel within and across CDLIs geographic territory (all of Nassau and Suffolk Counties, Brooklyn and Queens)
This job description is not intended to be all inclusive and the employee will perform other reasonably related duties as assigned.