Administrative Assistant/Front Office Receptionist

Job Description

Job Description

The Administrative Assistant/Front Office Receptionist plays a crucial role as part of a large office support team, providing efficient front desk and administrative support during standard business hours. This position serves both internal and external stakeholders by managing communications, scheduling, and office operations using specialized office management software.

Responsibilities

• Manage reception area and greet visitors
• Coordinate scheduling and appointment management
• Provide professional customer service to internal and external stakeholders
• Handle inbound and outbound calls via multiline phone systems
• Distribute mail and manage correspondence
• Maintain accurate records and perform data entry tasks
• Organize office supplies and manage inventory
• Coordinate visitor check-in and office organization

Preferred Qualifications

• Minimum 1 year experience in administrative support
• High School Diploma or equivalent
• Proficiency with Microsoft Office Suite
• Experience with calendar management and scheduling
• Familiarity with multiline phone systems
• Strong data entry and organizational skills
• Excellent customer service and communication abilities
• Effective time management and problem-solving skills

About Ceribell

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography ("EEG") platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology, come join the movement!