Office Administrator

AFL-CIO

Washington, DC, USA

Published: 6/14/2022

Full Time

Job Description

Are you passionate about economic fairness and social justice? Do you want to improve the lives of working people and strengthen the labor movement? If you answered, “Yes!” then the AFL-CIO may be the right place for you. We are the largest federation of labor unions in the United States, and our team of dynamic professionals is dedicated to growing worker power and ensuring every working person has a voice on the job. When you work at the AFL-CIO, you’re more than just an individual employee—you’re helping to lead a movement with a proud history and a bright future ahead.

As a member of the Political and Field Mobilization Department you will join one of our dynamic teams that works closely with state, area, and local bodies, and affiliates to tear down the imbalance of power between companies and workers, of the systemic inequality across the board, of the raw deal that working people have had to endure over the last few decades. The AFL-CIO’s challenge is to translate that energy into a growing dynamic renaissance for the American labor movement.

Here, at the AFL-CIO, we believe that the labor movement must be the place for good jobs and a secure future for all workers, including women, workers of color, immigrants, young people, and workers in emerging industries, and that belief starts right here within our walls.

So, if you share our officers’ vision of building a bold, dynamic, inclusive labor movement to meet the highest aspirations of every single working person, then join our team today!

The Office Administrator will be based in the AFL-CIO Headquarters.

This position reports directly to the Senior Managers and the Director of the Political and Field Mobilization Hub.

Duties and Responsibilities:

Provide administrative support for senior managers and the Director, as needed.
Schedule and coordinate all activities and speaking engagements for the senior managers.
Process expense statements, travel authorizations, and reimbursements consistent with policy and in a timely manner for senior managers and non-employees.
Maintain calendars and schedules for senior managers as assigned.
Coordinate meetings and special events/projects for senior managers.
Coordinate and support the on-site management for events as directed by senior managers.
Act as liaison with other department staff, AFL-CIO staff, and affiliates, including Executive Offices of the AFL-CIO.
Primarily responsible for creating creative visual reports like PowerPoint presentations that utilize pivot tables, pie charts, etc.
Screen, manage, and prioritize visitors, calls, and mail.
Participate in meetings as assigned, take notes, and prepare reports.
Maintain and organize all project, program files, and databases as assigned.
Coordinate with the Meetings Travel Department to ensure in-person convenings are within budget and to ensure smooth travel for internal and external leaders.
Conduct meeting/conference planning, scheduling, and execution, including creation of presentation materials for meetings as assigned.
Prepare and edit correspondence, reports, and spreadsheets; respond to inquiries.
Review incoming materials, reformat and edit responses; gather information and follow up on programmatic work.
Understand the function of the AFL-CIO to both the internal and external audiences.
Other duties as assigned.

Qualifications:

Demonstrated ability to exercise good political judgment;
Excellent verbal, written, and analytical skills;
Positive attitude and excellent communication, and interpersonal skills;
Professional, courteous, and tactful;
Demonstrated proficiency in Windows XP, Microsoft Word, Microsoft Excel, PowerPoint,
Microsoft Access, Google Suite products and Zoom; preferred projects management software like ASANA.
Demonstrated experience coordinating multiple schedules;
Demonstrated ability to prioritize and manage multiple assignments and meet competing deadlines;
Ability to lead staff and to work well within a team;
Demonstrated ability to interpret and apply organizational policies and procedures;
Experience with utilizing and navigating the internet for information finding.
Demonstrated ability to work well independently and to make independent decisions;
Experienced in work performance as a self-starter and detail-oriented;
Excellent organizational skills;
Demonstrated ability to work well in a high-pressure environment and meet unpredictable deadlines;
Excellent problem-solving skills and experience identifying problems and finding potential solutions;
Experience with and commitment to the labor movement;
Ability to travel and work extended hours, when needed

Required Tests Include:
Spreadsheet (Excel), Intermediate Excel, Database (Access), Clerical, Typing, and Judgment

Hours: 9:00 AM – 5:00 PM