Job Description
Job DescriptionSalary: 25-30
Position Summary:
Pedes Orange County is a Comprehensive Vascular Practicelooking to hire a full-time, in-office HR Assistant and Executive Assistant. We are looking to bring someone on to assist in several facets of our quickly growing facility. We are seeking a highly organized, proactive, and adaptable professional to serve as ourHuman Resources Assistant & Executive Assistant. This role has hybrid responsibilities and is ideal for someone who thrives in a fast-paced environment and enjoys both leading HR functions and supporting executive-level projects through administrative support. The ideal candidate will be responsible for overseeing HR operations while also ensuring the smooth day-to-day functioning of the office, including managing supplies, mail, accounting tasks, and other executive administrative duties.
Key Responsibilities:
Human Resources:
- Manage employee onboarding and offboarding, including document checks, background checks, license verification, and IT access coordination
- Maintain personnel files and ensure compliance with labor laws and practice policies
- Oversee employee relations, conflict resolution, and performance management processes
- Facilitate employee reviews, write-ups, and disciplinary actions
- Administer time-off requests, track attendance, and review timesheets for payroll submission
- Support recruitment efforts by posting job ads, screening candidates, and scheduling interviews
- Monitor HR policies and recommend updates to stay compliant with federal and state employment laws
Office Administration & Executive Support:
- Assist executive leadership with scheduling, meeting prep, and special projects
- Coordinate and maintain office supplies and inventory; process supply orders as needed
- Sort and distribute incoming/outgoing mail and packages
- Serve as a point of contact for vendors and facility maintenance needs
- Help coordinate staff meetings, events, and trainings
- Perform general office duties to support the overall function of the clinic and executive team
Accounting Support:
- Upload, verify, and categorize incoming bills and invoices
- Process payments and maintain accurate records of transactions
- Approve and submit payroll in collaboration with leadership and HR systems
- Maintain vendor accounts and assist with monthly reconciliation
- Use QuickBooks to manage and track expenses, payments, and financial entries
- Assist with preparing reports and summaries for management review
Qualifications:
- 1+ years of experience in human resources, office administration, or accounting (healthcare setting preferred)
- Strong knowledge of California employment laws and HR best practices
- Proficiency in QuickBooks and Microsoft Office Suite (required)
- Excellent communication, time management, and problem-solving skills
- High level of discretion and professionalism when handling confidential information
- Experience with HR software such as BambooHR or EMR systems preferred
- Ability to multitask, prioritize effectively, and adapt to shifting needs in a clinical environment
- Bachelors Degree in Human Resources, Business Management, Accounting, or a related field (required)
- aPHRca Certification (preferred but not required)
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Experience:
- Executive administrative support: 1 year (Required)
- Medical office: 1 year (Required)
- Human resources: 1 year (Required)
License/Certification:
- Associate Professional in Human Resources (Preferred)
Ability to Commute:
- Irvine, CA 92614 (Preferred)
Ability to Relocate:
- Irvine, CA 92614: Relocate before starting work (Preferred)
Work Location: In person