Job Description
Job Description
About the Role:
The Accounts Payable Clerk plays a critical role in maintaining the financial integrity of the Houston Store by managing and processing all outgoing payments efficiently and accurately. This position ensures that all invoices, expense reports, and vendor payments are handled in compliance with company policies and accounting standards. The role involves close collaboration with vendors, internal departments, and the finance team to resolve discrepancies and maintain positive relationships. The successful candidate will contribute to the smooth operation of the accounts payable function by performing timely reconciliations and supporting month-end closing activities. Ultimately, this role supports the overall financial health of the organization by ensuring that liabilities are recorded and paid correctly and on time.
Minimum Qualifications:
- High school diploma or equivalent; Associate’s degree in Accounting or Finance preferred.
- Proven experience in accounts payable or a similar accounting role.
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Proficiency with Reynolds Ignite or similar accounting software.
- Strong understanding of account reconciliations and journal entry processes.
- Basic knowledge of accounts receivable and expense processing.
Preferred Qualifications:
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Minimum 2 years in an accounts payable position or Associate's degree in accounting.
- Experience working in a dealership setting.
- Familiarity with advanced accounting principles and Excel.
- Strong analytical skills with the ability to interpret financial data.
- Excellent communication skills for vendor and internal collaboration.
Responsibilities:
- Process and verify invoices, expense reports, and payment requests using Reynolds Ignite and other accounting tools.
- Perform vendor statement reconciliations to ensure accuracy between company and vendors.
- Prepare and post journal entries related to accounts payable and other accounting transactions.
- Maintain accurate and organized records of all accounts payable activities and supporting documentation.
- Collaborate with vendors and internal departments to resolve invoice discrepancies and payment issues.
- Assist with accounts receivable tasks and support the finance team during month-end and year-end closing processes.
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Review and process expense reports in accordance with company policies.
- Ensure compliance with company policies, accounting standards, and regulatory requirements.
Skills:
The required skill proficiency is essential for accurately processing invoices and maintaining financial records on a daily basis. Journal entry expertise allows the clerk to correctly record financial transactions, ensuring the integrity of the general ledger. Account analytical skills help in identifying discrepancies and resolving payment issues efficiently. Knowledge of accounts payable and accounts receivable processes supports the seamless flow of financial operations and cash management. Additionally, handling expense reports requires attention to detail and adherence to company policies, which are critical for compliance and accurate reimbursement.