Job Description
Job Description
Job Title: Part-Time Receptionist / Administrative Assistant
Industry: Professional Services
Location (city, state): Madison, WI
Assignment Type: Contract (4–6 Weeks with Potential Extension)
Pay: $20–$23/hour
Work Schedule: Monday–Friday | 9:00 AM – 2:00 PM | Approximately 25 Hours per Week | Fully Onsite
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a professional services organization that values collaboration, exceptional client service, and creating a welcoming environment for both employees and visitors. They are seeking a polished and customer-focused professional to provide temporary front office support during a staffing transition.
Job Description:
We are seeking a friendly, organized, and dependable Receptionist/Administrative Assistant to serve as the face of the office. This role is responsible for welcoming guests, managing front desk operations, supporting office administration, and helping maintain a professional and organized workplace. The ideal candidate enjoys working with people, takes initiative, and is comfortable handling a variety of administrative responsibilities.
Key Responsibilities:
• Greet clients, visitors, and vendors in a professional and welcoming manner
• Answer and direct incoming calls using Zoom Phone
• Coordinate incoming and outgoing mail and package distribution
• Create and process shipping labels and courier requests
• Manage conference room scheduling and ensure meeting spaces are organized and ready for use
• Maintain inventory levels for office, kitchen, and breakroom supplies
• Assist with general administrative and office support tasks
• Coordinate with vendors and building contacts as needed
• Escalate facility, operational, or office concerns to appropriate team members
• Support a positive office experience for employees and visitors
Qualifications:
• Prior receptionist, administrative, customer service, hospitality, retail, or office support experience preferred
• Professional appearance and strong customer service skills
• Comfortable interacting with clients, visitors, and employees at all levels
• Strong communication and interpersonal skills
• Proficiency with Microsoft Office Suite
• Highly organized with strong attention to detail
• Reliable, punctual, and able to work independently
• Bachelor's degree preferred but not required
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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