Job Description
Job DescriptionPurchasing Assistant
iMBranded is one of the nation’s leading providers of facility imaging programs. We are a full-service manufacturer of fixtures, furniture and graphic products specializing in the retail automotive segment with OEMs and the dealer network.
Our organization is seeking a Purchasing Assistant to support the daily operations of the Purchasing Department and ensure accurate, timely coordination between our internal teams and external vendors. This position will report directly to the Senior Purchasing Manager. The Purchasing Assistant will be responsible for supporting purchase order creation, vendor communication, documentation management, and inventory-related administrative tasks that enable effective company operations.
This position will also support a strategic initiative to identify, stand up, and maintain a regional vendor program for on-site stone measurement, fabrication, delivery, and installation, to be performed outside of iMBranded’s standard installation services.
ESSENTIAL FUNCTIONS (including but not limited to):
Internal & Vendor Coordination
- Maintain strong working relationships with the Purchasing team, Project Management, Inventory, Shipping, and Accounting.
- Maintain clear communication with vendors regarding order acknowledgments, lead times, delivery schedules, and changes.
- Ensure vendors provide required delivery notifications to both iMBranded and designated third-party warehouse locations.
Purchase Order & ERP Support
- Create, update, and maintain purchase orders in the company ERP system with accurate items, revisions, pricing, terms, and delivery locations.
- Track open purchase orders and follow up daily on acknowledgments, delays, discrepancies, or missing information.
- Update pricing, vendor records, and documentation under direction of Buyers and the Senior Purchasing Manager.
- Maintain organized vendor files including quotes, agreements, COIs, tax forms, and correspondence.
Material & Delivery Support
- Review shipment notifications for accuracy and communicate discrepancies to Inventory and Receiving.
- Support material readiness checks for outsourced production and long-lead items.
- Monitor recurring material categories, vendor lead times, and potential supply risks; escalate concerns as needed.
Stone Vendor Program Responsibilities
- Assist in identifying qualified regional vendors for stone measurement, templating, cutting, fabrication, delivery, and installation.
- Gather, verify, and maintain vendor capability data, service territories, pricing, documentation, and availability.
- Complete new vendor setup requirements for stone vendors according to the company’s Vendor Setup SOP.
- Track stone-related project timelines, including measurement appointments, fabrication cycles, shipping milestones, and installation dates.
- Maintain a structured directory of approved stone vendors and communicate updates to Purchasing and Project Management.
- Escalate delays, missed communication, or quality concerns to the assigned Buyer and Senior Purchasing Manager.
Reporting & Documentation
- Provide weekly open-PO reports and communicate critical updates to Purchasing leadership.
- Ensure purchasing documentation, pricing updates, and vendor changes are completed within required timelines.
MINIMUM QUALIFICATIONS
- High school diploma/GED or equivalent required
- One or more years of experience in purchasing, vendor coordination, or similar role.
- Strong communication, organization, and follow-through skills.
- Highly detail-oriented with strong administrative discipline.
PREFERRED QUALIFICATIONS
- Three to five years of relevant purchasing or vendor coordination experience in manufacturing, construction, or installation-based environments.
- Experience supporting multi-vendor or subcontractor networks.
- Experience with Innergy or other ERP platforms.
WHO WE ARE
iMBranded is a leading national manufacturer specializing in architectural millwork and large format graphics across multiple industries including retail, hospitality, automotive and finance. Since 1996, we have been building branded environments for some of the world’s largest brands. Our team of experts understand the importance of even the most finite details of every fixture and how it brings the power of your brand to life.