Production Coordinator - Fashion Accessories
Job Description
Job Description
We’re hiring a Production Coordinator to support day-to-day sample development, vendor communication, and production tracking. You’ll partner with Operations and Product to keep calendars, POs, and quality moving—end to end.
This is a New York–based, on-site role in our Manhattan studio.
Responsibilities
Vendor Communication (Mandarin): Coordinate daily with overseas factories (email/WeChat); translate specs, confirm materials/finishes, and clarify sample comments and revisions.
Sample Development: Open sample requests, track rounds, label/organize incoming samples, record comments, and route approvals.
PO + Timeline Management: Create/update POs, WIP trackers, and production calendars; follow up on milestones (materials in, bulk start, QC, ship date).
Specs & BOMs: Maintain accurate tech packs/BOMs (measurements, color/finish, hardware, packaging, GS1 barcodes, inner/outer packs, carton marks).
Quality & Compliance: Support PP approvals, collect test reports/photos, assist with AQL checks, and log defects/solutions.
Costing Support: Request quotes, record costs/MOQs, and update cost sheets; flag variances vs. targets.
Logistics Hand-Off: Assemble packing lists/commercial invoices as needed; align incoterms/HS codes; coordinate specialty shipments.
Documentation: Keep production folders tidy—specs, approvals, POs, WIP notes, shipment ETAs, vendor contacts.
Cross-Functional Help: Prep samples for press/retail buyers; support launch readiness; assist at trade shows/market appointments as needed.
Qualifications
Required: Professional proficiency in Mandarin Chinese (reading, writing, and speaking) to communicate daily with overseas suppliers and review Chinese-language specifications.
1–3 years in production/PD/operations (accessories or hardgoods preferred); strong internships considered.
Strong English communication; clear, concise updates and documentation.
Exceptional organization and follow-through; comfortable juggling multiple timelines.
Solid Google Sheets/Excel (filters, lookups, pivot basics); accurate data entry.
Working knowledge of tech packs; Adobe Illustrator basics a plus.
Familiarity with PLM/Airtable/Monday and platforms like Shopify/ShipHero helpful.
Understanding of incoterms, basic customs docs, and AQL concepts is a plus.
Must be NYC-based and available on-site; occasional early/late vendor calls across time zones.
What We Offer
Hands-on training across sampling, bulk production, QC, and international logistics.
Impact at a design-driven, fast-growing brand with room to grow your scope.
Exposure to global retail partners and real small-batch manufacturing processes.
Company DescriptionSolar Eclipse New York is a contemporary, hand-crafted accessories brand designed in NYC and beloved worldwide. We create small-batch, sustainable pieces—hair claws, bag charms, mirrors, brushes & more—sold through leading retailers, international partners, and our own e-commerce channels.
Company Description
Solar Eclipse New York is a contemporary, hand-crafted accessories brand designed in NYC and beloved worldwide. We create small-batch, sustainable pieces—hair claws, bag charms, mirrors, brushes & more—sold through leading retailers, international partners, and our own e-commerce channels.