Job Description
Job Description
Bernstein Management Corporation (BMC) has been a regional leader in real estate management for 70 years. BMC's investment affiliate is a fully discretionary, private real estate fund with assets valued at over $2.0 billion, low leverage and significant capacity to make additional investments. Focusing exclusively on the Washington D.C. metropolitan area, the portfolio currently includes 90 properties representing over 5,800 residential units and 4.0 million square feet of commercial space including office, retail and industrial assets. BMC's team of over 250 industry professionals manage the portfolio with a hands-on, vertically integrated approach. For more information, visit bmcproperties.com.
A dynamic investment and property management firm is seeking an Executive Assistant to support its leadership team. In this pivotal role, you will manage scheduling, meeting set up and coordination, anticipate needs and serve as an administrative backbone in driving organizational efficiency. We have a hybrid work model with the expectation of 4 days minimum in the corporate office to collaborate, innovate, and celebrate and this is subject to change based on business needs.
Primary Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments and travel for executives
- Prepare and edit correspondence, reports, presentations, and other documents
- Handle confidential information with discretion and professionalism
- Act as a liaison between executives and internal/external stakeholders
- Plan, coordinate, and execute meetings and special events
- Track and follow up on key action items and deadlines
- Maintain expense reports and code and submit for executives' credit card expenditures
- Monitor and prioritize incoming communications
- Maintain and organize electronic filing systems
- Serve as back-up support for Investor Relations
- Other duties as trained for and are qualified to do
Knowledge, Skills and Abilities
- Proven experience as an executive assistant, administrative assistant or similar role
- Extremely detail-oriented
- Excellent time management and organizational skills
- Strong written and verbal communication skills
- Ability to multi-task and follow through
- Discretion and confidentiality are a must
- Self-starter with a proactive attitude and strong problem-solving skills
- Ability to respond to others' needs in a timely and courteous manner
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job, as described above.
Education and Technical Experience
- Minimum 3 + years of experience in an Executive Assistant or high-level administrative support role
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Bachelor's degree preferred
- Associate's degree with relevant experience may be acceptable
Company Conformance Statements
In performing their respective duties, all employees are expected to conform to the following:
- Perform quality work within deadlines
- Interact professionally with other employees, management, residents, vendors and others
- Maintain a neat, clean and professional appearance
- Work independently while understanding the need for communicating and coordinating work efforts with others
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for the successful performance of this job. Duties, responsibilities and activities may change at any time with or without notice.
BMC's People First Commitment
At BMC, we know that work/life balance is not just important, it's necessary. As a member of our team, your experience will be valued, and your hard work will be rewarded with a generous benefits package including paid time off, medical plan options, 401K match with immediate vesting, rent discount at BMC properties, paid volunteer leave, gym membership contributions, and company-wide social outings.
For a summary of BMC's employment benefit offerings, please click here.
The market-based salary range for this position begins at $85,000, commensurate with experience, (plus additional bonus incentives). The final salary offered will generally fall within this range and is dependent on various factors including but not limited to the responsibilities of the position, experience, skill set, internal pay equity and other relevant qualifications of the applicant.
Bernstein Management Corporation is an Equal Opportunity Employer, making decisions without discrimination on the basis of race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, genetic information or any other protected class, in accordance with applicable law.