Job Description
Job Description
The Administrative Assistant/Front Office Receptionist plays a crucial role in supporting multiple departments by managing front office operations and serving as the first point of contact. Reporting to the Office Manager, this position ensures smooth daily administrative functions and effective communication using various software tools to maintain an organized and welcoming office environment.
Responsibilities
- Manage reception area and greet visitors professionally
- Schedule and coordinate appointments across departments
- Handle incoming calls and direct them appropriately
- Coordinate visitor access and maintain visitor logs
- Distribute incoming mail and manage outgoing correspondence
- Maintain and update office records and files
- Monitor and manage office supply inventory
- Perform accurate and timely data entry tasks
- Organize and maintain multiple calendars using Microsoft Outlook and Google Workspace
- Provide responsive and courteous customer service
- Prepare and manage office documents and communications
- Facilitate communication across departments using proprietary CRM tools
Preferred Qualifications
- At least 1 year of experience in administrative support roles
- High School Diploma or equivalent education
- Proficiency with Microsoft Office Suite
- Familiarity with calendar scheduling tools and data entry
- Strong customer service and communication skills
- Ability to multitask and manage time effectively
- Excellent organizational and problem-solving abilities