Job Description
Job DescriptionWe are looking for an experienced Accounts Payable Supervisor/Manager to oversee and streamline all aspects of the accounts payable process for multiple properties. This role plays a critical part in maintaining efficient payment operations, fostering vendor relationships, and ensuring compliance with financial protocols. The ideal candidate will have strong organizational skills and the ability to lead a team in a dynamic hotel industry environment.
Responsibilities:
• Manage and monitor invoice lists for multiple properties, collaborating with Directors of Finance and Buyers to ensure all required information, such as purchase order numbers, is provided for timely payment processing.
• Maintain organized records of processed invoices within the procure-to-pay system, ensuring proper filing for each property.
• Address vendor inquiries regarding payment schedules, discrepancies, or other concerns in a meticulous and timely manner.
• Work closely with property Buyers to resolve any issues related to invoices or payments.
• Supervise the Accounts Payable Assistant, offering guidance and support for invoice entries and other AP tasks.
• Generate weekly vendor aging reports for review and approval, ensuring accurate tracking of outstanding liabilities.
• Process payment selections in accounting software, prepare checks, and match them to corresponding invoices for managerial review.
• Ensure checks are reviewed, signed, and prepared for mailing, including handling certified mail when necessary.
• Oversee monthly administrative billings and ensure timely reconciliation of intracompany transactions.
• Maintain positive relationships with strategic vendors to secure critical goods and services and avoid payment delays.• Minimum of 3 years of experience in accounts payable or a related financial role.
• Proficiency in coding invoices and managing check runs.
• Familiarity with Automated Clearing House (ACH) processes.
• Strong organizational skills and attention to detail for managing multiple properties' accounts.
• Ability to supervise and evaluate the performance of team members effectively.
• Excellent communication skills for vendor relations and internal collaboration.
• Experience with accounting software and procure-to-pay systems.
• Knowledge of intracompany transaction reconciliation and cash flow monitoring.