Job Description
Job Description
Key Responsibilities
Accounts Receivable Management
- Record customer payments (checks, ACH, credit cards, and wire transfers) promptly and accurately.
- Monitor customer accounts for delayed payments and follow up with collections efforts as needed.
- Monitor customer account details for non-payments, delayed payments, and other irregularities
- Maintain detailed and accurate AR aging reports and reconcile customer accounts.
- Investigate and resolve problems associated with customer short payments (deductions) and recover invalid deductions
- Research and resolve payment discrepancies and customer inquiries.
- Partner with sales and customer service teams to resolve billing or payment issues.
- Prioritize collection activity to optimize days sales outstanding
- Make recommendations on bad debt reserves, process customer refunds, and tax payments
- Maintain customer files, which include analyzing and reviewing current credit lines and preparing various reports for management
- Recommend and assist with process improvements to enhance efficiency in AR process
Accounting & Reporting
- Assist with month-end and year-end close activities, including journal entries and account reconciliations.
- Support the preparation of financial statements and management reports.
- Support audits by preparing schedules and providing documentation as required.
- Ensure compliance with company accounting policies and procedures, as well as GAAP standards.
- Recommend and assist with process improvements to enhance efficiency in accounting workflows.
- Prepare, analyze, and maintain various sales reports
- Prepare and file sales tax returns for multiple jurisdictions
Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field.
- 2–4 years of accounting experience, with emphasis in accounts receivable or general ledger preferred.
- Strong knowledge of GAAP and accounting best practices.
- Proficiency in accounting software (e.g., NetSuite, SAP, Oracle, or similar ERP).
- Strong Excel (Vlookup, Pivot Table) and data analysis skills.
- Excellent attention to detail, organizational, and communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Perform ad hoc analysis or special projects, as needed.
- Conform with and abide by all regulations, policies, work procedures, including all appropriate approvals and instructions
- Additional duties as assigned
Preferred Skills
- Experience in collections or credit management.
- Familiarity with multi-entity or multi-currency accounting environments.
- Prior experience supporting audits and financial reporting.
Work Environment
- Full-time, onsite.
- Reports to the Accounting Manager.