Bookkeeper / Operations Manager

Job Description

Job Description

Bookeeper/ Operations Manager

Queens, NY – Elmhurst
In-Person Position (No Remote)

Compensation: Up to $35 per hour depending on experience
Employment Type: Full-Time

We are a growing cosmetic surgery and aesthetic medicine practice in Queens, NY seeking a highly capable Bookkeeper / Operations Manager to oversee financial systems and support day-to-day clinic operations.

This role is not a traditional “heads-down” bookkeeping position. We are looking for someone who can manage financial records while also helping maintain operational structure and accountability across the team.

Our practice operates multiple entities and is tech-forward, fast-moving, and growth-oriented.

Hard Requirements (Applicants Must Meet ALL)

1. Bilingual English / Spanish — REQUIRED

2. Multi-entity bookkeeping experience
Experience managing finances across multiple legal entities such as examples would be:

• Medical professional corporation (PC)

• Physician practice

• Real estate holding entity

3. QuickBooks expertise

• Proficiency in QuickBooks Online

• OR strong QuickBooks Desktop experience with ability to assist migration to QBO

4. Payroll filing experience

• Experience managing payroll through Rippling or similar system

• Must understand filing requirements including:

  • W-2

  • 941

  • NYS-45

• Across multiple entities

5. Team management experience

• Must have experience managing staff and holding people accountable

• Ability to drive follow-through on deadlines and responsibilities

6. In-person role

• Daily in-office presence required

• Location: 94-06 59th Ave, Queens, NY

• Remote work is not available

  Responsibilities

  Financial Management

• Manage bookkeeping across multiple legal entities

• Maintain general ledger and financial reporting

• Perform bank and credit card reconciliations

• Monitor accounts payable and accounts receivable

• Prepare financial summaries for ownership

• Coordinate with CPA on accounting and tax matters

• Payroll & Compliance

• Manage payroll through Rippling or similar platform

• Ensure proper filings including W-2, 941, and NYS-45

• Maintain financial compliance across entities

• Operations & Team Leadership

• Provide staff oversight including holding front desk staff and patient coordinators accountable

• Manage schedule coverage and staffing coordination

• Address performance issues directly and professionally

• Ensure operational follow-through across the team

• Clinic Operations

• Maintain clinic readiness at all times

• Ensure supplies are ordered and inventory is maintained

• Make sure nothing falls through the cracks operationally

• Help keep the clinic running smoothly day-to-day

What We Are Looking For:

• Proactive, not reactive

• Able to identify and solve problems before they escalate

• Highly organized and detail-oriented

• Comfortable operating in a fast-paced medical practice environment

• Able to take ownership and keep operations running smoothly without constant oversight

• Ideal Background

  The strongest candidates will have experience in:

• Medical practice management

• Cosmetic surgery, dermatology, or med spa operations

• Candidates who combine medical office management experience with bookkeeping skills will be considered an excellent fit.

• Dental office management

• Bookkeeping combined with operations leadership

Please submit your resume along with a brief description of:

• Your multi-entity bookkeeping experience

• Your QuickBooks proficiency

• Your experience managing staff or clinic operations

Company DescriptionWe are a growing cosmetic surgery and aesthetic medicine practice in Queens, NY seeking a highly capable Bookkeeper / Operations Manager to oversee financial systems and support day-to-day clinic operations.

This role is not a traditional “heads-down” bookkeeping position. We are looking for someone who can manage financial records while also helping maintain operational structure and accountability across the team.

Our practice operates multiple entities and is tech-forward, fast-moving, and growth-oriented.

Company Description

We are a growing cosmetic surgery and aesthetic medicine practice in Queens, NY seeking a highly capable Bookkeeper / Operations Manager to oversee financial systems and support day-to-day clinic operations.\r\n\r\nThis role is not a traditional “heads-down” bookkeeping position. We are looking for someone who can manage financial records while also helping maintain operational structure and accountability across the team.\r\n\r\nOur practice operates multiple entities and is tech-forward, fast-moving, and growth-oriented.