Job Description
Job Description
Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about providing exceptional administrative support. As an Office Assistant, you will be the backbone of our daily operations, ensuring smooth office functions and delivering outstanding customer service. Your positive attitude and proactive approach will help foster a welcoming and efficient workplace for colleagues, clients, and visitors alike.
- Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications.
- Assist with bookkeeping tasks using QuickBooks or similar software to support office financial processes.
- Support office management by organizing supplies, maintaining cleanliness, and overseeing general administrative tasks such as photocopying and mail distribution.
- Provide customer support by responding promptly to inquiries, offering assistance, and ensuring a positive experience for all visitors and clients.
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
- Experience with QuickBooks or other bookkeeping software is highly desirable.
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
- Knowledge of front desk operations, phone etiquette, filing systems, and calendar management is essential.
- Strong organizational skills coupled with excellent time management to prioritize tasks efficiently in a busy environment.