Job Description
Job Description
The Administrative Assistant/Front Office Receptionist plays a vital role in supporting multiple departments by managing front office operations and administrative tasks. This position requires strong organizational and communication skills to handle phone calls, emails, mail correspondence, scheduling, visitor greeting, and office supply management. The assistant ensures smooth daily operations through efficient record keeping, data entry, and customer service, working within a flexible schedule and utilizing both traditional office software and specialized scheduling tools.
Responsibilities
- Manage reception duties and greet visitors professionally
- Handle incoming phone calls and correspondence via email and mail
- Coordinate schedules and appointments across multiple departments
- Maintain physical filing systems and manage electronic records
- Manage office supplies and ensure inventory is stocked
- Perform accurate data entry and maintain record keeping
- Provide responsive customer service and handle inquiries effectively
- Support administrative needs of various teams with flexible availability
Preferred Qualifications
- 1+ years of experience in administrative support
- High school diploma or equivalent
- Proficiency in Microsoft Office Suite and specialized scheduling software
- Strong calendar management and organizational skills
- Excellent communication and customer service abilities
- Ability to multitask, manage time effectively, and solve problems