Job Description
Job Description
About the Valley Forge Military Academy
Valley Forge Military Academy is a premier educational institution dedicated to developing young men into leaders of character through academic and leadership excellence. Guided by the principles of experiential character education, cadets learn self-reliance, integrity, and resilience in a structured learning environment. VFMA prepares students for success—academically, personally, and professionally—by instilling the values of responsibility, honor, and service.
Located on a beautiful campus in Wayne, PA, a suburb of Philadelphia, PA, the Academy offers a college preparatory education built on 100 years of experience and tradition.
Position Summary
Valley Forge Military Academy (VFMA) seeks a professional, proactive, and highly organized individual to serve as the Executive Assistant to the Academy Head of School and Dean of the Academy. This full-time, in-person role provides essential support to executive leadership and is critical to ensuring smooth operations and execution of annual and strategic plans for VFMA, including support for the Board of Directors.
The ideal candidate for this position thrives on organization, multi-tasking, and is flexible and eager to grow and learn quickly. The successful candidate will gain skills and experience in a fast-paced, mission-driven environment.
The Executive Assistant reports directly to the Head of School and supports the Head of School and the Dean of the Academy.
Key Responsibilities
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Welcoming VFMA Visitors: Greet and assist visitors, ensuring a positive and professional experience.
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Outreach and Communication: In collaboration with the Marketing Department, manage external communications as assigned, including email correspondence, phone, and social media, to ensure timely and effective outreach with Academy stakeholders (parents, donors, alumni, etc.).
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Academy Event Support: Coordinate and support VFMA events, including planning, logistics, and execution.
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Dean and Faculty Support: Provide administrative support to the Dean and Faculty, including scheduling, correspondence, and document management.
1001 Eagle Rd, Wayne, PA 19087 • (610) 989-1200 • vfmacademy.org
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Data & System Entry: Maintain accurate records and data entry in relevant systems and databases.
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Administrative Support: Manage calendars for the Head of School and Dean of the Academy, prepare and manage documents, and create PowerPoint presentations.
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Other duties as assigned: Perform additional tasks as needed to support VFMA's operations and goals.
Qualifications
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Bachelor’s degree or equivalent, relevant work experience
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Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar, etc.) and/or Microsoft (Word, Excel, PowerPoint, etc.)
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Familiarity with scheduling and project management tools (Google Calendar, Calendly, Asana, etc.)
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Familiarity with graphic design (e.g. Adobe Suite, InDesign), prior experience a plus
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Comfortable speaking on the phone and conducting professional conversations
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Ability to manage and prioritize multiple tasks in a dynamic environment
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Excellent written communication skills and strong attention to detail
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Eagerness to learn, retain new information, and grow within the role
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Willingness to work occasional weekend events (e.g., Parent Dinners, Board meetings, special events)
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Ability to walk throughout campus regularly as part of daily responsibilities (accommodation will be considered where needed)
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Prior experience with CRM or ATS systems (such as PowerSchool, SAP, Slate, or Salesforce) is helpful but not required
Company DescriptionValley Forge Military Academy is a leadership institution focused on developing the whole person. Our mission is to develop individuals to be fully prepared for the responsibilities and challenges of being citizen leaders. We produce graduates who are strong in mind, body and soul.
Our vision is to be a shining beacon, calling young people from around the world to achieve their full intellectual, physical, moral and leadership potential.
Our philosophy is to develop the whole person within an integrated academic and military environment. Our tightly structured and supervised cadet-led community helps to inculcate a deep, enduring commitment to responsible and informed citizenship in a democratic society.
Company Description
Valley Forge Military Academy is a leadership institution focused on developing the whole person. Our mission is to develop individuals to be fully prepared for the responsibilities and challenges of being citizen leaders. We produce graduates who are strong in mind, body and soul.\r\n\r\nOur vision is to be a shining beacon, calling young people from around the world to achieve their full intellectual, physical, moral and leadership potential.\r\n\r\nOur philosophy is to develop the whole person within an integrated academic and military environment. Our tightly structured and supervised cadet-led community helps to inculcate a deep, enduring commitment to responsible and informed citizenship in a democratic society.